Full Time Real Estate Receptionist
Royal LePage Real Estate Services Ltd. - Toronto, ON

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Position Description:
The Agent Support Coordinator is the first point of contact in the branch. The primary duties for
this position include support for the agents, clients and employees, as well as to act as a
resource for vendors, suppliers or general inquiries. Working with a team of peers, the Agent
Support Coordinator is responsible for ensuring the efficient functioning of the front desk
operations. Incumbents in this job may perform all or portions of the following duties and
responsibilities.

Hours:
Monday - Friday: 9:00am - 5:00pm

Duties & Responsibilities:
1. Reception duties – answer telephones, confirm appointments, greet clients/walk-ins,
input messages using Quick Office Commander (internal paging system)
2. Broker Load – input MLS listings, upload photos, scan documents, process new listing
documents (price changes, extensions), etc., enter listing information and appointment
instructions into Quick Office Commander (QOC)
3. Offers – preparation of offers, amendments, waivers and other related forms/ documents
4. Supplies – maintenance of photocopier and related supplies, maintenance of office
supplies
5. Keys – responsible for the maintenance of Courtesy keys
6. Agent activities – booking of open houses, preparation of feature sheets, photocopying
and filing of all listings & legal documents
7. Input and update Royal LePage intranet web site & add property photos to individual
listings
8. Help with duties such as typing, assisting agents with feature sheets, draft letters and other documents
9. Other duties as assigned

Qualifications:
 Minimum high school education, with a preference to college level courses/ diploma
 Real estate experience a MUST
 Minimum 1 to 2 years working experience in real estate office administration
 Working knowledge of MS Office (Word and Excel), email and internet
 Experience using Quick Office Commander an asset
 Ability to multi-task
 Excellent organization & time management skills
 Superior customer service skills, including excellent telephone manner

We thank all those who are interested in this position but will only be contacting applicants who meet ALL of the listed requirements for interviews.


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