Key Duties and Responsibilities: Full Time Position

Provide general clerical/administrative support to management.

• Receives, forwards and processes telephone (multi-line system) and/or electronic inquiries
• Manages internal filing systems (electronic and hard copy)
• Performs data entry of sometimes confidential information to internal databases
• Collect mail and prepare bank deposits and enter payments for reconciliation
• Create LEM's for billing and prepare clients invoices for submission to client accounts receivable
• Completes general office duties such as ordering supplies, faxing, photocopying, filing
• Design and type general correspondence, memoranda, charts, tables and graphs.
• Proofread copy for spelling, grammar and layout, making appropriate changes.
• Arranges travel and hotel accommodations as necessary.
• Review and ensure invoices are properly coded against purchase orders, and the costs are appropriately aligned.
• Various other administrative duties as assigned and required.

Role Specifications:

• 2-5 years supporting an office of 5+ in an administrative role
• 1+ years supporting an office in the oil & gas or a related industry
• Advanced computer skills (Microsoft Outlook), Word, Access and Excel
• Experience processing invoices and expenses
• Exceptional communication skills – fluent in English (read, write, speak)
• Ability to maintain a high degree of confidentiality while working with personal information
• Ability to work independently with minimal supervision as well as in a team environment
• Experience working with various office equipment (copiers, fax machines etc.)

Education & Training:

Previous experience in Oil/Gas/Industrial setting is an asset
Completion of business administration certificate considered an asset,
High school diploma or equivalent work experience