Venue Services Manager (Events)
Procreation Design Works - Vancouver, BC

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Are you hard working, highly organized, a team player, extremely detailed oriented, and someone who enjoys a challenge? Then this position may be made for you! We need someone who is a natural born planner, who loves to organize and can think out of the box.

Procreation Design Works, Inc. is a full service Conference, Meeting and Event Production Company based in North Vancouver, BC, and operating worldwide. We’re experienced in producing world-class conferences and events with the utmost attention to detail. Our keen commitment to client service defines every interaction with clients, partners, and multiple project stakeholders.

The Venue Services Manager is responsible for the coordination of all the logistical aspects relating to the venue of our conferences. Specifically the following areas:

  • Technology / Electrical
  • Computer and equipment rental
  • Schedules / Outlines
  • Creative / Design
  • Budgeting / Proposals
  • Warehousing / Shipping /
  • Contracts / Destinations
  • Load In/Load Out coordination
  • Coordinate bookstore partner
  • Liaise with partners
  • HVAC
  • Internet
  • Local staffing arrangements
  • Local security arrangements
  • Furniture / Room Set-up
  • Load-In / Access
  • Load-Out / Warehousing

On-Site Duties

  • Furniture / Room Set-up
  • Load-In / Access
  • Load-Out / Warehousing

INDIVIDUAL DUTIES INCLUDE (but are not limited to):

  • Budget responsibility including development and maintenance for specific aspects of the Conference budgets
  • Work with and refine processes for all aspects of the conference production and internal office procedures
  • Develop critical paths for all assigned projects
  • Collaborate to develop solutions for individual and team responsibilities
  • Ensure that the work you produce is feeding into to the long term institutional knowledge for future Conferences
  • Contribute to the well being of PDW company, team and workplace

Skills Required:

1. Organizational skills – paramount to everything we do at PDW, it is our core business
2. Attention to detail - the ability to review every aspect of a situation
3. Exemplary time management skills – meet timelines and critical paths for several conferences at once
4. Ability to multi-task – keep many tasks in progress at once
5. Discipline to Process – process drives our work environment and it is a team process
6. Adaptability – the workgroup is a team approach and requires the individual to adapt to different positions on the team for each conference
7. Questioning mind – the ability to ask the right questions
8. Critical thinking – think through every aspect of a situation
9. Ability to negotiate – to leverage the best situation for the budget provided
10. Vision – ability to anticipate the long term outcome of a specific action


The working environment is fast paced. Applicants must possess high energy and work well under deadlines. Ability to efficiently manage multiple projects a must. Flexibility, willingness to shoulder responsibility, highly developed organizational skill, positive attitude, sense of humour, ability to take constructive feedback, are all desirable personality traits.

About this company
Procreation Design Works, Inc. is a full service Conference, Meeting and Event Production Agency based in North Vancouver, BC, and operating...