Assistant Director
Primrose Place Family Center - Edmonton, AB

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OBJECTIVE
Primrose Place Family Centre is looking for an Assistant Director to inspire a team of Early Learning Teachers through hands on leadership opportunities including mentoring teachers to maximize growth and collaboration, provoke thinking and support the director. This person will be also be responsible for building relationships through supporting families and the day to day operation of the centre. In this position you must be knowledgeable of the early learning trends in Alberta, licensing and accreditation.

SUMMARY
The Assistant Director is responsible for assisting the Director in the development, coordination and maintenance of all aspects of Primrose Place Family Centre (PPFC). The Assistant Director co-ordinates support for families with community resources and other agencies.

PERSONAL ATTRIBUTES

  • Good physical and mental health
  • Strong leadership qualities
  • Good interpersonal skills
  • Good written and verbal communication skills
  • Strong commitment to child care as a profession
  • Shows initiative
  • Flexible
  • Dependable

Responsibilities
Administration and Finance

  • Assist the Director in preparation and application for various funding and grants
  • Ensure proper statistical fiscal reports are kept and provide monthly summary to the director.
  • Assist the Director in determining child(ren)’s eligibility for funding.
  • Be familiar with and be able to carry out the administrative, personnel, programming and public relations policies of the centre.
  • Attend meetings, conferences, courses as necessary to assist in improving the quality of the centre.
  • Provide coverage for the director in his/her absence
  • Delegate tasks efficiently and effectively

Employee Relations and personnel Management

  • Encourage a positive and supportive work environment.
  • Read and provide feedback to teachers in regards to child development progress reports done twice a year.
  • Help and provide training to new teachers and volunteers on an ongoing basis
  • Help the director provide on-site problem solving support to teachers and parents.
  • Attend in-services and workshops as approved by the Director
  • Assist the Director to hire and interview trained professional teachers.
  • Meet daily with the Director to keep informed of ongoing daycare operations.
  • Assist the Director with teachers evaluations.
  • Maintain and update teachers records (overtime, monthly, yearly attendance and vacations)
  • Keep the Director informed of any teachers difficulties/comments/concerns etc. as they occur.
  • Provide informal feedback to teachers on a timely basis.
  • Assist teachers in developing and achieving personal and professional goals.
  • Provide coverage in childcare rooms as required.

Health and Safety

  • Organise regular fire and safety drills for the teachers and children.
  • Review daycare food menu plan every 3 months and ensure that current Canada food guidelines are followed.

Parent and Community Relations

  • Work closely with the Engagement Committee (Board of Directors) to execute on programs.
  • Facilitate positive relationships and improved communication with other agencies.
  • Provide an ongoing display, brochures, handouts, and pamphlets to parents of a periodical basis.
  • Maintain and update parents’ resource and toy lending library to ensure materials allow them to be aware of current parenting skills etc.
  • Coordinate, accept and supervise practicum students from the University of Alberta, Grant MacEwan University, High Schools and volunteers.
  • Review, advertise and enhance marketing materials
  • Organise special events throughout the year.
  • Arrange meetings with parents, teachers and director to meet with other agencies.
  • Help to organise parents and teachers workshops throughout the year.
  • Assist families to locate placements for children.
  • Meet with parents and visitors on first interview; provide tour introductions and informational materials.
  • Help organise fundraising events along with the fundraising committee.
  • Organize clothing exchange with the help of volunteers.
  • Make referrals to medical practitioners, psychologists, speech therapists, and occupational.
  • Help families access appropriate community resources and refer them as necessary.
  • Write weekly blog for parents, teachers and community

Program Development

  • Ensure centre’s philosophy and goals are maintained.
  • Program a variety of extra-curricular activities for children (i.e. Swimming, skating, music)
  • Use recognised measurement programs such as ECERS/ITERS, to evaluate progress, facility and care provider effectiveness
  • Review program plans prior to implementation and ensure programs are geared to all areas of child development.
  • Monitor room activities to ensure program is followed.
  • Involve teachers in program development

Physical Environment

  • Report any unsafe equipment and activities to Director and take corrective action.

Knowledge Requirements and Job Specifications
Education:

  • A 2 year Early Childhood Development Program Diploma from an accredited college or equivalent.

Experience:

  • 2 or more years experience in a childcare setting with supervisory responsibilities.

Skills and Abilities:

  • Excellent interpersonal and communication skills, along with excellent conflict resolution skills.
  • Demonstrated knowledge of sound business practices, management and leadership
  • Effective group skills
  • Strong problem solving skills and mature judgement
  • Ability to motivate teachers and build a team
  • Ability to set priorities
  • Skill in ethical decision-making
  • Knowledge of policies, regulations and reporting systems related to licensing and accreditation of facilities.

Other Position Information:

  • Provincial Certification – Childcare Supervisor (Level III) Certification from Alberta Children’s Services.
  • Clear Criminal Record and vulnerable sector Checks.
  • Current First aid in Child Care certificate is required.

Working Conditions:
Physical Demands:

  • Capable of being actively and playfully involved with the children E.g.(running, bending, lifting, kneeling, carrying, pulling, diapering
  • Capable of meeting the demands/needs of children. E.g. (to be carried, held, when necessary)
  • Capable of assisting with the general maintenance of room and playground. E.g.(sweeping, shovelling, raking, cleaning storage unit)
  • Ability to respond quickly to a child in need or emergent situation
  • Ability to assist with room arrangements. E.g. (filling water table, moving furniture, stacking cots)

Work Environment:

  • This work environment is one of constant change; flexibility is a must.
  • The Assistant Director is required to work in multiple roles within the centre – as assistant administrator and manager of operations as well as periodic work with children.
  • Constant change can lead to high levels of stress. Self-care is a must.
  • Variations in shifts and breaks to meet ratios and needs of the program are a normal part of the working environment.

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