Purchasing Administrative Assistant
Powerline Plus Limited - Toronto, ON

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PURCHASING ADMINISTATIVE ASSISTANT

Powerline Plus Ltd. is a privately owned infrastructure company with a proud history established in 1990. We focus on three main operations, Electrical, Civil Construction and Engineering & Design. Powerline Plus Ltd. provides quality solutions to public utilities, municipalities and developers, as well as to industrial, national and international manufacturing companies across the GTA.

JOB OVERVIEW:

Fleet, Facilities & Warehouse Department
Reports to: Procurement Supervisor
Job Type: Full Time, Regular Monday - Friday, 7:00am-4:00pm
Pay: $14.00-$15.00/hr

The Purchasing Administrator at Powerline Plus Ltd. performs a variety of administrative duties for the Fleet, Facilities and Warehouse Department. Daily tasks include a variety of procurement administration, fleet management, gas consumption management, civil help desk support, safety records, billing, driver backups, supplies request orders and Reception support, as required. The Purchasing Administrator participates actively and maintains ongoing relations with management and the Fleet, and Warehouse Department.

SKILLS & QUALIFICATIONS:

The successful candidate will possess the following qualifications:

  • Completion of secondary school
  • Experience in secretarial/clerk work
  • Completion of a one or two year college or other program for administrative assistants or secretaries or business-related program considered an asset
  • Adequate knowledge of Microsoft Office specifically Microsoft Excel is required
  • Previous experience in Purchasing and Inventory Administration considered an asset

DUTIES/RESPONSIBILITIES:

Procurement Administration

  • Establish the spreadsheet all Toronto Hydro Jobs / Material/Components/Shipping Advise / Returns
  • Maintain the updates as required when directed by Purchasing Supervisor
  • Scanning/copying all of the packing slips/requisition forms
  • Record retention; match all incoming packing lists against the master spreadsheets
  • Supports the matching of packing slips with the invoice for processing
  • Maintaining the tool list inventory by Foreman
  • Procurement Vendor Maintenance

Fleet Management

  • Reviews and records the daily DVOR (Circle Check) reporting/documentation compliance
  • Key contact person on maintenance with Fleet Management
  • Data entry for the daily input on the kilometers
  • Identifies the individuals who are not in compliance for reporting
  • Working with the Supplier to phase in the equipment/vehicles for GPS
  • Manages all hard copy files for reference
  • Updating the fleet /equipment schedule based on changes in drivers/new purchases
  • Supporting the allocation of renewal plate stickers and match against the vehicle/equipment (file retention of documentation)

Staples

  • Responsible to pick up rush items that are required for Civil (Binders)

ROLES:

  • All Administrative duties in the Civil and Fleet, Facilities and Warehouse department:

 Data entry
 Photocopying
 Filing
 Scanning

  • Work conjunctively with management

COMPETENCIES:

  • Perform office tasks
  • Team Player
  • Organization
  • Organize Resources
  • Getting Job Done
  • Committing to quality
  • Self-motivated
  • Demonstrating Flexibility
  • Adherence to Legal Policies and Procedure

We sincerely appreciate all responses and thank you in advance for applying. Only candidates being considered for an interview will be contacted.


Indeed - 7 months ago - save job - block
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