Administrative Assistant
Phreesia - Kanata, ON

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As an Administrative Assistant based in Phreesia’s Ottawa office, you will have the opportunity to act as a hub, keeping the office running smoothly and efficiently. You will also support other areas of the company as needed, applying your expertise to many different projects that require leadership, coordination and strong communication skills to see through to completion. A successful Administrative Assistant at Phreesia ensures our team can work as efficiently as possible while building strong relationships across the organization.

Responsibilities:

Ottawa Office

Manage meeting rooms including ordering of food, catering, and supplies for all meetings both internal and external
Manage office supply budget and ordering of supplies.
Monthly reporting on office expenses
Research and implement new, cost-cutting measures for office expenditures
Ottawa office employee event coordination
Ensure operation of equipment; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Ensure the office is maintained to the standard expected for a successful SaaS company
Act as the primary liaison for all space-related issues with the building management
Serve as the go-to for all Ottawa office related inquiries
Provide backup for the Executive Assistant to the CEO and Senior Administrative Assistant based in NYC
General
Assist with travel arrangements for Phreesia staff visiting Ottawa
Assist with the monthly reporting for the Customer Solutions team
Coordinate the provision of all customer appreciation gifts
Assist with a multitude of special projects for the HR and Customer Solutions team, as needed
Greet and assist guests
Other duties as assigned

Qualifications:

Bachelor’s degree required
At least 2 years in an office administration role.
Strong skills in Microsoft Word, Excel, and PowerPoint

The ideal candidate will possess:

Superior verbal and written communication skills
Ability to multitask and work efficiently in an ever changing environment
Friendly disposition
Collaborative skills
Assertive and confident nature
Initiative and excellent problem solving skills
Strong organizational skills


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About this company
Leading healthcare organizations choose Phreesia to revolutionize their point of service. In medical groups of all sizes, Phreesia’s...