Administrative Assistant
Pharmacare Specialty Pharmacy - Edmonton, AB

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Reporting To: HR Manager
Location: Edmonton, Alberta (West End)
Workschedule: Monday to Friday 9:00am - 6:00pm

JOB SUMMARY

To provide secretarial, clerical and administrative support for Pharmacare’s Managers located at the Fulfillment Centre.

INTERNAL RELATIONSHIPS

  • PFC Employees & Fleet Team
  • VP, Pharmacy Operations
  • HR Manager
  • General Manager
  • Accounting Manager

EXTERNAL RELATIONSHIPS

  • Clients, Customers
  • Contractors & Building Personnel

SPECIFIC RESPONSIBILITIES AND ACCOUNTABILITIES

  • Reception/Access Control to the building
  • First point of contact in the Front Lobby – Greets guests with a cheerful welcoming attitude.
  • General Administrative Support upon request – Excel Reports, Data Entry, Maintaining Company Directory, Mailing & Filling, Meeting Coordination, act as an Editor – review for grammatical/formatting errors etc.
  • Payments – Over the Phone, at Front, Public Trustee
  • Mailing and Distribution
  • Employee Payroll Distribution – Pay Cheques etc.
  • Fax/Scanning Requests
  • Open and Date stamp all general correspondence
  • Assists in planning and preparation of meetings, conferences and conference calls.
  • Maintains adequate inventory of office supplies and assists with ordering them.
  • Assists/Supports GM with repair and maintenance requests.

OTHER DUTIES

  • Other duties will be assigned as required.

TECHNICAL COMPETENCIES

  • 60 words per minute
  • Excellent Excel Skills

BEHAVIORAL COMPETENCIES

  • Work as part of a team – must be able to build and maintain strong relationships
  • Excellent Verbal and Written Communication skills
  • Ability to work in a fast paced environment
  • Must be able to time manage priorities and be very organized.
  • Works well under pressure
  • Ability to meet tight deadlines
  • Strategic thinker with excellent decision making skills
  • Must have Emotional Intelligence
  • Be honest and trustworthy.
  • Excellent Attention to Detail with a Quality Assurance (QA is critical) focus.
  • High skill level in professionalism and energy
  • Must have a positive “go-getter” attitude and be cooperative with the team and direct supervisor at all times.

PHYSICAL COMPETENCIES

  • This position requires the selected candidate to sit, stand and walk throughout the day.
  • Spends long hours sitting and using office equipment and computers which can cause muscle and eye strain.
  • May do light and reasonable lifting of supplies from time to time.
  • Excellent memory skills

MINIMUM EDUCATION AND EXPERIENCE

  • Having achieved a Business Administration diploma or greater would be an asset.
  • Excellent computer knowledge
  • 2 years of experience in an Administrative support function is preferred
  • Experience handling confidential information and payments is a must.
  • A commitment to Pharmacare values: Passion, Quality, Patient-Centric, Relationships, Innovation

ADDITIONAL INFORMATION

  • The chosen candidate may be asked to undergo a criminal record check and/or basic security clearance.

Indeed - 13 months ago - save job - block
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