Executive Director/National Coordinator
Application dead line: April 21st at 12:00am
Position: Executive Director: (National Director as per PBI parlance)
Schedule: Full time – 1 year contract with possibility of renewal
Reports to: Board of Directors through the Personnel Committee
The Executive Director (ED) is responsible for the management and overall coordination of programming activities for PBI-Canada. Responsibilities include:
- Engage in public and government communication and advocacy;
- Ensure ongoing activities and support for the recruitment of volunteers both for work in Canada and in PBI’s international activities – specifically on field teams;
- Ensure accountability for the organisation’s finances and governance responsibilities;
- Manage revenue generation;
- Act as liaison with the Peacefund Canada Foundation Board and staff regarding fundraising initiatives;
- Coordinate PBI-Canada’s support for PBI’s global activities. This includes participation in PBI Global’s international meetings and committees, and being point of contact for the ISEC.
- Act as ex officio to the Board of PBI-Canada and provide support to the PBI-Canada Board with respect to governance matters.
A key focus for the work of the ED is to support the increase in PBI’s visibility in Canada both within social movement spaces and to the general public. Coupled with this, is the work of supporting PBI-Canada’s work in increasing, strengthening and diversifying funding strategies and sources and also its breadth of individual and organizational allies.
Reporting to the Board of Directors, through the Personnel Committee, the ED works collegially with the PBI-Canada Board Chair, board members and committees to plan and implement PBI-Canada activities. The ED has general responsibility for the operations of the PBI-Canada office and provides oversight and coordination for staff, contractors and volunteers.
I. Strategic Direction
- The ED coordinates the strategic direction of the organization in collaboration with Board and other volunteers and staff. The ED is responsible for coordinating the definition of annual objectives and intended outcomes, the annual budget, program plans, and fundraising plans.
- The ED ensures effective systems of monitoring and evaluation for all aspects of the organization, particularly finances and fundraising.
- The ED ensures that organizational strategies are in line with the mission, vision, and values of the organization. Further, the ED ensures that these strategies are realistic within the projected resources of the organization. With this, the ED is responsible for ensuring that PBI-Canada’s work is in consensus with the global direction and plans of PBI.
- The ED maintains a working knowledge of significant developments and trends in the field of human rights, especially with regards to the countries where PBI has field presence and within Canada.
- The ED maintains an active knowledge of PBI work internationally, especially with regards to the human rights defenders (HRDs) who PBI accompanies.
- Given that PBI-Canada is an entity of PBI, the ED of PBI-Canada is tasked with ensuring participation by PBI-Canada in work group and committee structures of PBI Global, and also is the key contact point for the work of PBI’s International Secretariat (ISEC) and more specifically, PBI’s International Operations Council (IOC).
II. Advocacy and Public Engagement:
The ED seeks to raise awareness of human rights issues and the role of HRDs in PBI’s field projects by liaising with parliamentarians, government officials, and selected civil society organizations in Canada. This happens through the following initiatives:
- Arrange and/or participate in meetings with parliamentarians and key government officials
- Identify and arrange opportunities where the defenders of human rights and PBI’s work in defense of these can be profiled with the intent of building political support, profile, and mobilization. These activities may include delegations and tours of HRDs and returned volunteers, public events, social media activities, and the like.
- Represent PBI and PBI-Canada at appropriate activities, to enhance PBI’s profile and support others to do the same.
III. PBI (Global) Liaison and Support
PBI-Canada is a consenting member of Peace Brigades International. Our work in Canada must necessarily be done in the spirit and in respect to the global PBI mission and strategic directions. Likewise, as a member of this global PBI family, PBI-Canada has a responsibility and a right to actively participate in the working elements of the global structure, especially in consensus spaces wherein we actively exercise our responsibility to support and contribute to the work of the global organisation. The ED will:
- Understand the functioning and have knowledge of the elements and policies of PBI’s Global structure, and will be the first point of reference with regards to these things for Canadian members of the PBI community.
- Coordinate, as necessary, with PBI entities on collaborative areas of work, such as fundraising, advocacy, communications, operations, etc.
- Represent PBI-Canada on PBI international structures and committees, as appropriate. Actively recruit volunteers from Canada and support their meaningful and informed participation in global structure spaces, as appropriate.
IV. Revenue Generation
- In collective work with the Board, the ED will ensure the preparation and implementation of an annual and multi-year development plans. This will be done in coordination with the Chair of the Peacefund Canada Foundation. The funds raised by PBI-Canada are to support its own work and to support the work of PBI Global entities, especially field projects and the ISEC.
- With appropriate board members, the ED will ensure that the other board members, staff and other relevant volunteers are kept appraised of the fundraising plans and progress.
- Often built through the political and public outreach work, the ED will build strong personal relationships with donors, acting as the primary connection between donors and PBI-Canada.
V. Personnel and Management
PBI-Canada, as with all PBI structures, operates in a model of collegiality, consensus, and horizontality. This does not mean, however, that individuals are not empowered and delegated by the organisation to undertake leadership roles and to provide coordination, oversight and to be the point for agreed on roles of accountability.
- The ED provides general oversight for PBI-Canada office management and provides leadership and support to staff, contractors, and volunteers. The ED undertakes staff appraisal, identifies their personal development needs and supports their well being at work.
- The ED is delegated by the Personnel Committee to undertake various staffing and personnel related activities.
- Prepare an annual work plan in cooperation with staff and the Personnel Committee that includes personnel work plan, that of staff and of board members.
- Work with the Personnel Committee to ensure that appropriate policies, such as the Personnel Policy, are assessed and developed to meet the needs of staff and the organisation.
- Ensure that all human resources related files are properly maintained and secured.
VI. Budget & Finance
- The ED works with the Board of Directors’ Treasurer to produce and manage an annual budget
- The ED will ensure that there is consistent presentation and review of financial reports and cash flow projections to the Board of Directors and staff
- Ensure there is a practical finance policy for the organisation
- Support, as needed, the work of the organization’s bookkeeper and auditor, and finance related tasks of the Administrative Officer
- Ensure that an external audit of the organizations’ accounts is undertaken annually.
- The ED is an ex officio member of the board and all committees.
- The ED works closely with Board members to ensure that the organisation fulfills its governance roles and its obligations to PBI’s mission and objectives. The people of PBI-Canada work through consensus. There are some items, as captured in PBI-Canada’s policies, wherein the ED will recuse themselves from final consensus.
- While PBI-Canada calls on its board members to take on active and practical work to support its activities, the ED shall ensure that proper notifications and issues of planning and concern are sent to the board for their consideration and action. The ED also, with identified board members, ensures that matters including Board meeting agendas, materials and minutes, nomination, appointment and induction of new Board of Directors members, and self-evaluation of Board occur.
Knowledge, Abilities and Skills
- Knowledge of human rights, nonviolence, social justice and peace work issues including national and international human rights discourse, understanding of relevant treaties, multilateral systems, legal mechanisms, and governing international human rights bodies;
- Understanding of the functioning and governance of non-governmental organizations, the non-profit sector, and social movements with special knowledge of the human rights and peace sectors;
- Strong critical analysis, strategic thinking, and practical problem solving skills
- Excellent organizational skills
- Excellent communication skills - both verbal and written – to be able to effectively and diplomatically engage with diverse audiences
- Experience with consensus and collective decision making processes.
- Strong computer skills in MS Windows, Word, Excel, Outlook and ability to use the Internet and social media effectively.
- Background in effective cross-cultural communication within multicultural or international organizations. This could be, but not solely, demonstrated through the ability to speak and understand more than one language. Languages of particular interest are Spanish and/or French.
- 5 or more years of experience in progressive leadership roles, proven experience in developing collaborative and collegial working relationships
- 3 or more years of experience working with a human rights or similar organization either on staff or as a volunteer.
- 3 or more years of experience in fundraising, including grant writing, reporting and donor relationship building. Experience in individual donor fundraising.
- Experience in political advocacy and campaign development including the development of strategies and undertaking ‘multi stakeholder’ advocacy on issues of human rights and peace.
- Experience in management of offices and related administrative tasks, including knowledge on the maintenance of charitable status.
- Experience in public engagement activities (such as community organising, political or social campaigns)
- Formal or non-formal training in thematic areas relevant to PBI-Canada’s work such as human rights, international relations, or peace and social justice studies. This can be demonstrated through traditional post-secondary education, but also can be demonstrated through in-formal, but recognized learning spaces such as direct work/lived experiences
- Periodic travel internationally and nationally.
- Paid by-weekly
- PBI-Canada is the employer represented by the board; the relationship between all staff and the PBI-Canada board is guided by the PBI-Canada Personnel Committee and PBI-Canada’s Personnel Policy.
Applicants should submit a cover letter explaining their interest in and qualifications for this position along with a resume and references. Please submit your application by email to jobs @pbicanada.org with the subject line: Executive Director. Deadline is April 21st 2014. Only applicants under consideration will be contacted. We are very grateful to all who have taken the time to apply to work with us.
PBI-Canada is a country section of Peace Brigades International. PBI is an international non-governmental organisation that was founded in...