Pacific BioEnergy is a leader in wood pellet fuel manufacturing in North America and is committed to meeting growing worldwide demand for this clean energy source.
We are currently seeking a highly motivated and dependable Administrative Assistant to provide support to the local management team. This is a temporary entry level position in a growing company with opportunities for future advancement. This individual will be responsible for:
Maintaining information in our fibre and production tracking systems to ensure the success of our accounting and management teams.
o Downloading daily fibre delivery records and reconciling incoming fibre volumes with suppliers
o Daily, weekly, monthly production statistical reporting including preparation and distribution of reports, graphs and ensuring data integrity
General Administrative tasks
o Performs general office tasks including copying, mailing, faxing, scanning, operating multiple phone lines, filing, general correspondence, meeting coordination and spreadsheet development and upkeep.
o Maintain filing systems for online and on-site file rooms including oversight of processes for tracking physical files.
o Uses various computer software packages to produce a variety of presentations and preparation of reports requiring some analysis.
o Supports significant projects that require a high degree of confidentiality.
This role is ideal for an administrative professional with the following attributes:
o Energetic, flexible, pro-active, personable, who will take a professional approach to their work.
o A team player with excellent internal and external customer service skills.
o Commitment to working collaboratively with others at all levels of the organization.
o Detail Oriented with the ability to manage and analyze significant amounts of data.
o Organized and able to prioritize work and meet deadlines.
o Ability to recognize and maintain confidentiality.
o Strong oral and written communication skills, including the ability to speak professionally and effectively on the phone and in person.
o Demonstrated ability to use various computer systems, such as MS Excel, Access and Word, Power Point. Experience with database and/or project management software is also a plus as is advanced knowledge (or ability to acquire advanced knowledge) of Microsoft Office products.
o Must exercise initiative, judgment and knowledge of company policies, practices and the organization.
o An overall drive for process improvement and the development of expertise in excel and/or database reporting tools to support efficient and effective reporting practices.
Please apply in confidence by forwarding your resume to the email indicated