Accounting/Office Assistant
Pace Chemicals Ltd. - Burnaby, BC

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POSITION DESCRIPTION

TITLE: Accounting/Office Assistant
DEPARTMENT: Accounting
REPORTS TO: Controller
LOCATION: Burnaby, BC
CONTACT: ***No phone calls and faxes please
Only qualified candidates will be contacted for interview
Salary Range: $38 – 44k per annum

POSITION SUMMARY:

Primary responsibilities: order entry and invoicing for Alberta division, accounts payable, preparing deposits, liason with sales staff, inventory management, account reconciliations, shop drawings, backup and relief reception.

1. SPECIFIC DUTIES AND RESPONSIBILITIES:

1. Full order entry for Alberta division including taking orders and invoicing
2. Backup order entry and invoicing for BC division and US company
3. Full accounts payable cycle for 2 companies
4. Coordination with warehouses and purchasing departments to maintain inventory control and accuracy
5. GST filings
6. Handle sales staff requests
7. Reception relief and backup
8. Preparing and entering deposits including processing credit card payments
9. Obtaining yearly Nafta/Custom agreements from vendors
10. Faxing MSDS, spec sheets, labels, etc to customers
11. Various accounting reconciliations
12. Preparing shop drawings
13. Assisting in various duties when required
14. Filing
15. Misc. administrative duties
16. Developing role with additional future responsibilities

2. KNOWLEDGE AND SKILLS REQUIREMENTS:

Ø Team Player
Ø Minimum 3 years experience in business setting
Ø General accounting concept knowledge
Ø SAP Business One (small to medium sized program) experience preferred
Ø Good mathematic skills
Ø Good interpersonal skills
Ø Strong computer skills
Ø Pleasant telephone voice
Ø Proven ability to work under time constraints and deadlines
Ø Problem solving abilities
Ø Attention to detail
Ø Organized, proactive and self motivated
Ø Willingness to learn, adapt to change, and evolve with a growing company
Ø Computer programs (Outlook, Word, Excel, SAP Business One)
Ø Mature Attitude
Ø Dependability

3. JOB DIFFICULTY

Must have outgoing personality to deal with various sales people, and customers.

4. ACCOUNTABILITY

Ability to meet deadlines, multitask and deal with different personalities.

5. SUPERVISORY RESPONSIBILITY

There are none in this position.

6. ADDITIONAL REQUIREMENTS

Must have automobile as there is no bus transportation in area.


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