Reporting to the Operations Leader, the Accounting & Business Support Assistant will assist in processing invoices and ensure all billing transactions are accurate and actioned on time. This position will also provide other duties as assigned.
-Processing of A/P
-Follow up on outstanding accounts. Document and follow up with on outstanding invoices and respond to requests.
-Keep record of attendance and submit to Payroll Administrator for processing
-Prepare invoices for submission (WCB, and private referral sources) on a weekly basis
-Reconciles and keeps petty cash
-Tracks reports due for invoicing
-Maintains invoice log
-Submission of all contractor invoices and expense reports
-Tracks incentive payments
-Use checks and balances to ensure that billing cycle is complete for all acute services provided.
-Follow up on payment/invoice discrepancies with fee payer.
-Data entry of document information and invoices, and tracking them in various databases such as Excel, etc.
Additional Duties- Clinic Support:
-Participates in clinic orientation
-Orders office and other supplies
-Updates phone listing and directory, voicemail for new employees
-Builds supervisor liaison
-Maintains equipment in file room
-Ensures security system functionality
-Breaks down and makes copies of charts
-Answers & screens telephone phone calls
-Processes incoming/outgoing mail
Other Possible Back-up:
-OH database entry
-Completes discharge paperwork
-Maintains client satisfaction surveys (internal & external)
-Perform various tasks, duties or new responsibilities as directed by the Operations Leader
-Assist in filing, reception, opening mail, Greeting Clients, and any other duties as required by the Operations Leader
-Diploma or Certificate in Administrative Assistant, Accounting or equivalent
-At least 3 years of billing experience (manual and automated)
-Very strong data entry/typing (accuracy & speed) and organizational skills.
-Strong written and verbal communication skills.
-Strong eye for detail; meticulous
-Operate fax machine, adding machine and copier.
-File documents and servicing files in alpha, numeric or terminal digit order.
-Ability to manage multiple tasks/projects at the same time.
-Ability to work as a team member.
-Intermediate to Advanced skills in Word, Access, Excel, and Outlook.
If you are interested in applying for this position, please visit our website to apply: www.orionhealth.ca
Thank you for your interest in this position. Only short listed applicants will be contacted.