Admin Assistant to Project Manager

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On Side Restoration ( is looking to hire an Admin. Assistant to work with a couple Project Managers in its Grande Prairie branch. This is a Mat position which is available now, until June 2015.


  • Provide administrative assistance to Project Managers. Relieves the Project Manager(s) of minor administrative details.
  • Provide help to all employees in regards to technology changes and updates.


  • Eclaim file set up and claim updates
  • Preparation of all authorizations, scopes of work, estimates (xactimate as required), site reports, invoices, dictations, work in progress reports, file notes and any other miscellaneous correspondence/documents that may be required.
  • Distribution of all documentation to proper parties, i.e.
  • Generate purchase orders for each claim
  • Download, label, sort, upload to Eclaim and required programs, photos as required
  • Prepare flooring samples and forms for evaluation to ICC/ITEL/asbestos samples
  • Prepare all invoicing including job completion follow up
  • Daily filing including processing of documents via Doclink
  • General scheduling of trades, insured/homeowner and in house staff (i.e. Project Planner)
  • AR review including follow ups and adjustments as required
  • Daily review of all outstanding alerts
  • Xactanlaysis updating including all relevant control point dates
  • Weekly review of all outstanding Actions for resolutions
  • Handling phone calls from adjuster/sub trades and insured’s, also taking on phones when the receptionist is away from her desk
  • Updating contact info for adjusters, vendors and employees
  • Vendor forms (getting paperwork and submitting to head office)

Please put your salary expectation in your cover letter and "PMA: GP" in the Subject Line.

About this company
On Side Restoration Ltd. was formed in 1978 by Craig Hogarth. Mr. Hogarth was and still is On Side's sole proprietor. Craig immediately...