Administrative Assistant
National Oilwell Varco - Grande Prairie, AB

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NOV Tuboscope is looking for an Administrative Assistant for their Grande Prairie facility. The successful candidate will be responsible for the following items:

  • Supports and coordinates with internal and external resources and brings significant problems encountered to the manager's attention.
  • Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
  • Generate and create reports as requested.
  • Reception duties, including personally greeting guests/visitors, telephone answering/messaging, direction and assistance.
  • Filing duties, including maintaining a filing system for accounts payable and receivable.
  • Process approved payables in preparation for payment.
  • Process Gold Work Orders for invoicing.
  • Prepares invoicing for mailing or hand delivery to customers.
  • Prepares management correspondence for signature.
  • Arranges travel advances, arrangements for accomodation for facility personnel as required.
  • Assists with the coding of expense reports for the division.
  • Maintains the vendor and customer databases.
  • Maintains facility ledger for variable expenses.
  • Primary contact for employee benefit and administrative concerns for the group.
  • Prepare new-hire employment packages, reviews, benefits options with new hires and enrolls them in the various employee plans as applicable.
  • Prepare employee payroll from time cards and email the appropriate employee time information to the payroll department.
  • Prepares wage forecasts.
  • Tracks sick time and vacation time for all facility personnel.
  • Prepare final copies of inspection, pipe service reports and tally sheets from hand written copies as required.
  • Assist in scanning and photocopying.
  • Word processing and secretarial support.
  • Office management responsibilities including ordering and maintaining an inventory of office supplies.
  • Other duties as assigned.

Qualifications:

  • Strong communication skills.
  • High School Diploma or Equivalent preferred.
  • Proficiency with computers and MS Office applications.
  • Previous administrative and/or accounting experience required.

Indeed - 11 months ago - save job - copy to clipboard
About this company
340 reviews
National Oilwell Varco (NOV) is one of the world’s leading equipment and service providers to the oil and gas industry. With over 170...