Human Resources Assistant
National Judicial Institute - Ottawa, ON

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The National Judicial Institute (NJI) is an independent, bilingual, non‐profit organization located in
Ottawa with a mandate to coordinate and deliver education to members of the judiciary across Canada.

The 50 permanent staff members of the NJI team work closely with judges and justices from all Courts through every phase of program design and delivery. From the Board of Governors chaired by the Chief Justice of Canada, to the judicial committees responsible for each program and the NJI’s Judicial Associates who provide part‐time educational support to the Institute, members of the judiciary play a central role in all aspects of the NJI’s work.

As part of its curriculum, the NJI offers over 70 in‐person and online judicial education programs each year throughout the country. In addition, the Institute provides a number of educational resources to members of the judiciary, such as Judicial Education Guides, Electronic Bench Books, hard‐copy publications, educational modules to assist in program design, and an online judicial library.

The NJI is also a world leader in judicial education. The NJI’s international division is the executing
agency for several international projects in the area of judicial reform and the rule of law.

The NJI is searching for a Human Resources Assistant on a permanent, part‐time (17.5 hours/week) basis beginning in May 2014. The starting salary of this position is $20,000.00 per year plus benefits.

RESPONSIBILITIES

This position is responsible for providing administrative support to the day‐to‐day operations of the
Human Resources Department. The Human Resources Assistant provides a range of administrative support to the Human Resources Advisor with planning, project management, recruiting, orientation,and health and safety. More specifically, they:

1) Ensure that the HRIS is kept current and accurate;
2) Are responsible for administration of the recruitment process: preparing job postings, resume
screening, interview scheduling, maintaining job competition files and interview binders,
conducting reference checks when requested and providing status updates to candidates;
3) Prepare employee files, documentation and participate in the onboarding process;
4) Ensure employee training compliance in the areas of Health and Safety and AODA;
5) Participate in the development of Health and Safety initiatives;
6) Assist with the updating of the Employee Handbook, HR policies, procedures and programs;
7) Prepare changes to bi‐weekly payroll; and,
8) Provide administrative support to all human resource projects.

May be called upon as an immediate back‐up for the following positions
1) Receptionist/ Admin Assistant; and,
2) Human Resources Advisor.

QUALIFICATIONS

Required

1) College diploma or degree in Human Resources Management or related field;
2) Sound knowledge of HR principles and practices;
3) Administrative experience;
4) Fluent in English (Reading, Writing and Oral); and,
5) Proficient computer skills including, but not limited to, the Microsoft Office Suite, Windows and
Internet Explorer.

Preferred

1) Working towards CHRP designation; and,
2) Fluently bilingual in French and English.

SKILLS

1) Excellent time management skills and the ability to handle multiple tasks / projects;
2) Excellent interpersonal, problem‐solving, and teamwork skills;
3) Excellent writing and communication skills, with meticulous attention to detail;
4) Proven ability to organize, take initiative, and exercise good judgment;
5) Ability to build and maintain internal and external relationships with professionalism and
integrity;
6) Exhibits a positive attitude and uses courtesy, diplomacy and discretion; and,
7) Maintains professional ethics and confidentiality.

Please send your cover letter and résumé by email to the attention of
Erin Taillefer, Human Resources Advisor.

Deadline for submission of applications is May 5, 2014.

While we appreciate all responses, only candidates under consideration will be contacted. The National Judicial Institute is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an interview or employment testing, please advise Human Resources if you require accommodation.


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