Office Manager

Mission Possible is a Christian humanitarian agency that transforms lives by helping people challenged by homelessness and poverty achieve a renewed sense of dignity and purpose through meaningful work.
www.mission-possible.ca

We are seeking a highly motivated, self-directed and detail oriented individual to assist in coordinating a variety of critical office functions in an exciting and rapidly growing organization.

Interested candidates should send their resume with cover letter

Position Type: Full Time

Reports to: Executive Director

Goals:

• Contribute positively as key member of a team working to transform lives by employing formerly homeless and low-income individuals who are finding hope through meaningful work
• Work to continually improve Mission Possible’s office processes
• Ensure that office records, databases, and reporting are kept up to date
• Ensure organization human resources are up to date and following employment standards

Responsibilities:
Human Resources
o Manage and direct employee incentive program
o Process new and departing employees
o Manage employee files
o Coordinate employee performance reviews with managers
o Coordinate employee benefits plan

Supervision
o Supervise administrative & general office staff
o Supervise interns

Manage In-House Communication
o Process and distribute mail
o Email correspondence
o Follow-up phone correspondence

Finance
o Manage bank deposits & petty cash distribution
o Liaise with bookkeeper
o Process incoming accounts payable and accounts receivable
o Respond to accounts payable and accounts receivable inquiries
o When needed, assist Executive Director in creating financial reports
o Oversee payroll and payroll inquiries

Facilities Management
o Coordinate key & alarm systems
o Manage telephone system
o Inventory & purchasing of office supplies and equipment

Information Management
o Use and coordination of CRM database
o Donation processing and receipting
o Manage organization’s performance metrics

Qualifications:

• Exceptional Microsoft Office skills (past experience with CRM software and MS Excel is highly valued)
• Relevant Diploma/Certification or at least 4 years experience in an office setting (demonstrated experience in supervising and training others is highly valued)
• Strong organizational and communication skills
• Positive demeanor and interpersonal skills
• Ability to work well independently and as part of a team
• Knowledge of office administration and human resources