Administraive Assistant/Search & Setup Assistant
Millennium Geomatics Ltd. - Calgary, AB

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It is proven that when people enjoy their work environment they are more productive, reliable, and conscientious. Therefore, when you mix great people with a positive, professional, and enjoyable atmosphere, you achieve greatness.

That is what we are about!

Founded in 2003, Millennium Geomatics Ltd is a young, dynamic, progressive firm offering a range of geomatics solutions to the Western Canadian oil and gas industry. Millennium Geomatics strives to maintain a model where our field personnel are located near core project areas in Alberta and Saskatchewan. Millennium has steadily grown since its inception and continues to broaden the range of services provided to clients

Summary
This position reports to the Production Manager and is responsible for front reception responsibilities, performing job search and setup, and general administrative tasks for Millennium. Individuals must work in a team environment as a key part of the survey and plan production process.

Primary Responsibilities
Reception – answer/forward phone calls, greet office visitors, ensure guests sign in/out, check and distribute mail/faxes, prepare labels for mail, and prepare/send out mail/courier packages.
Filing – field notes, office files, field time sheets, safety/hazard assessments, enter field crew timesheet into job book as required, updating Millennium’s legal plan database, and preparing disbursements and files for invoicing.
Maintain general cleanliness/order of office, stationary purchases and maintain inventories of office supplies.
Filling print requests and ensuring survey products are sent correctly and timely, documents for endorsement, and ensuring affidavits are signed and sealed quickly to recipients.
Maintain staff birthday lists and cakes for monthly birthday celebrations, weekly donut day lists, general phone voice mail answering messages, office phone lists, contacts in job book, event planning, organizing event invite lists and RSVP’s, and ordering for lunch and learns.
Daily interaction and communication with respective managers is required. Project managers and/or the Production Manager may give direction on daily requests.
Any other tasks as assigned by the Plan Production Manager and/or Project Managers. It is the individual’s responsibility to bring up and resolve issues of conflicting requests or priorities.

Knowledge or Skill Requirements
Proficiency using Microsoft Office products (Outlook, Excel, Word). Knowledge of online survey document resources (SRD, SPIN, Abadata, IHS, Valtus, etc) is considered an asset.
Individuals must be organized, flexible, and must be able to deal with staff and visitors in a pleasant and professional manner and be able to share workloads on an ongoing basis.

Benefits
Millennium offers an above average compensation package including: competitive salaries, comprehensive benefits package, company RSP matching, a safe work environment, and the opportunity to contribute to and receive the benefits of a successful company.

Exciting opportunities to learn and grow await you at Millennium Geomatics Ltd! Apply Now!


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About this company
Founded in 2003, Millennium Geomatics Ltd provides quality geomatics solutions to the Western Canadian oil and gas industry. Centrally...