Job Category: Meeting Management
Job Location: Halifax, NS
Job Title: Conference Planner

Responsibilities

MacDonnell Group is seeking an experienced Conference Planner to assist with the planning, coordination and implementation of national, and international technical conferences. This position will work closely with the Conference Chair, sponsors, exhibitors, delegates and contracted vendors.

Essential Functions

All aspects of conference management and meeting planning with a focus on:

• Site selection and hotel/venue negotiations and contract
• Fiscal management: budgeting and forecasting
• Create and monitor critical path templatesand work plans
• Write content for website and eflyers
• Manage and execute ebullitens and promotional activities
• Confirm arrangements with contracted vendors, i.e., audio visual, food, meeting room sets,

etc.

• Familiar with creating sponsor and tradeshow programs and fulfillment
• Prepare and execute sponsor/exhibitor marketing and recruitment plans
• Advisory Committee Liaisons
• Oversee and implement conferences

Qualifications:

• Bachelor’s degree or Related College Diploma required
• Experience as a conference planner
• Experience with education or association conferences is preferred
• Experience working in national or international settings is preferred
• Excellent verbal and written communication skills (conference-related writing samples

required with application)

• Highly organized and able to initiate, prioritize and manage multiple, varied and detailed

tasks

• Experience working with outside vendors and conference coordinators preferred
• Demonstrated ability to produce quality materials within tight timeframes while

simultaneously managing several projects

• Professional demeanor and experience interfacing with most senior-level individuals from

various organizations worldwide

• Demonstrated proficiency in Microsoft Office applications (Excel, PowerPoint, and Word)

required with database experience preferred

• Exemplary organization, time management and follow-up skills
• Flexability to work in multiple time zones

Comments: Please send a cover letter, your resume and writing samples of business correspondence

Excellent benefits including health and dental paid vacation, holidays, sick days and incentives.
Salary Range: - $34,000-40,000
Benefits: Yes
Bonus: Yes