Title
Administrative Specialist

Reports To
Samuel Fasulo – Regional Manager

Summary
The Administrative Assistant will be required to perform an array of administrative duties including secretarial duties.

Core Competencies

• Customer Focus
• Quality Orientation
• Time Management
• Problem Solving
• Accountability and Dependability
• Decision Making and Judgement
• Ethics and Integrity
• Planning and Organizing
• Communication
• Energy
• Team Work

Job Duties

• Provide administrative support to all departmental members.
• Perform basic pre-legal functions.
• Interact with financial institutions and city/governmental institutions.
• Complete and review all reports and other relevant documents.
• Review and prepare all documents, reports and other correspondence materials for the management team.
• Courteously receive and screen all in-bound calls, emails.
• Coordinate departmental office activities.
• Review, evaluate and distribute all incoming and outgoing mail.
• Take and transcribe dictation notes and meeting minutes.
• Maintain a high level of confidentiality in all interactions.
• Assist with report and presentation preparation.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Research and assist with all Requests.
• Other duties, relevant to the position, shall be assigned as required.

Requirements

• Secondary School Diploma required.
• Business Administration degree or diploma required.
• 3-5 years' experience as an Administrative Assistant, or relevant role, considered an asset.
• Ability to type 70+ words per minute.
• Proficient use of various office based software including Microsoft Office 2007.

Work Conditions

• Busy office setting
• Fast Paced Environment
• Manual dexterity required to use desktop computer and peripherals.
• Interacts with public at large.
• Ability to conduct and attend presentations.
• Sitting for long periods.
• Repetitive work.
• Overtime may be required.