To provide a high level of administrative and data management support to the Marketing and Human Resource Departments operations and services. This is a summer student position for work between May 1 and Sept 1, 2013.
The candidate requires sound knowledge of standard office procedures, and has the ability to adhere to existing company administrative policies and procedures.
The candidate must have excellent interpersonal and organizational skills and have the ability to maintain good public relations, both within and outside the organization. The candidate must also have excellent skills in attentiveness to detail.
The ability to communicate in both official languages is a definite asset.
He/she should have demonstrated ability to use MS Office, Outlook, Excel.
The candidate must be able to use tact, discretion and maintain information in the strictest of confidence.
The candidate is responsible to work extended hours as requested, and or as required, to meet the job demands.
The candidate must have own transportation able to travel to attend industry and consumer tradeshows.
Coordination of all marketing/stationary collateral and clinic signage.
Assists in collateral and form design/creation such as advertisements and clinic stationary.
The candidate must agree to do other related duties assigned by the manager.
Specific Job Tasks
- Conducts job duties with the highest level of confidentiality
- Processes forms, reports and files in appropriate systems
- Record and organize patient information according to data management systems, file coding
- Receive and deliver incoming and outgoing mail
- Answer phones when required
The candidate is responsible to ensure all work is completed in a timely and accurate fashion and meets deadlines.
The candidate must have good organizational skills and be able to manage his/her time efficiently. He/she is required to exercise judgement in various situations.
Functions performed require selection from amongst several established procedures.