Our client is a private investment firm which specializes in, financing, natural resource projects throughout North America. The company is headquartered in Calgary and currently requires an Administrative Professional/Receptionist for its corporate office.
Reflecting the professionalism of the organization and managing first impressions makes this role a critical one for our client. This role will be ideal for someone who wants to make a positive impact at work and who takes pride in being a part of a growing organization.
Reporting to the Office Manager and supporting her in the effective and smooth day to day operations of the office. This position is responsible for a number of regular duties including:
Greeting clients, vendors and visitors and notifies the respective company employee of their arrival.
Assists clients, vendors and visitors with general questions and routine information as requested.
Operating and managing a multi-line telephone system and routes calls as required.
Maintains a safe, clean, and organized front desk and lobby area.
Coordinates the booking, use and set up of meeting rooms and post meeting clean-up and restocking of meeting supplies.
Orders, receives and maintains inventory of basic office supplies.
Orders, receives and maintains inventory of kitchen and meeting supplies.
Maintains the security of the company through use of access cards and issuing of parking and visitor passes.
Liaises with building security and maintenance staff to maintain the space occupied by the company.
Responsible for incoming and outgoing mail, couriers and deliveries.
Completes expense reports on a monthly basis and maintains digital records of all receipts.
Maintains filing systems.
In addition to the regular duties this position may perform such duties as: making travel arrangements, coordinating meeting attendance, assisting with administrative activities such as data entry, copying, filing, collating and other tasks as assigned.
Our ideal candidate will have a certificate from a college, technical school or institute together with 2 – 3 years of related office experience. An equivalent combination of education and experience is also acceptable.
The person we seek will enjoy and take pride in hosting and being the first impression of the company - polite, respectful, calm, courteous and with a professional demeanor at all times. It is important also that all employees at all levels in this organization are committed and passionate about the success of the venture.
Other attributes and skills we seek include:
Well organized and ability to get organized quickly
Attentive to detail
Self-motivated - taking initiative and responsibility to work independently within area of responsibility
Dependable and reliable
Strong customer focus (internal and external)
Strong listening skills and the ability to respond gracefully to constructive feedback
Able to juggle more than one thing at a time and to stay calm under pressure
Adaptable and able to switch gears at a moment’s notice
Dresses for success
Our client pays an above average salary for this position together with a comprehensive benefits program and regular office hours.