Law Clerk/Legal Assistant (Litigation - Employment Law)
Layton Law Office - Ottawa, ON

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The Law Clerk/Legal Assistant is responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and superior client service in the office of a Sole Practitioner.

Key Responsibilities:

  • Drafting correspondence and legal documentation including editing and quality assurance.
  • Co-ordinate external and internal communication including mail, e-mail, fax, and telephone calls.
  • Coordinate litigation files with various courts and tribunals.
  • Client Intake and opening files in PC Law.
  • Address client inquiries and schedule appointments.
  • Maintain client files.
  • Prepare client files for closure.
  • Preparation of accounts.
  • Preparation of expense reporting.
  • Preparation of mail and courier packages.
  • Coordinate and organize meetings, conference calls, and maintain agenda.
  • Assist with other projects and support as required.

Qualifications:

  • Completed post-Secondary Education in Office Administration - Legal, or Law Clerk diploma from a recognized post-secondary institute, or suitable combination of education and litigation related experience is preferred.
  • Minimum of two years of law office experience in litigation.
  • Strong working knowledge of PC desktop tools such as word processing, spreadsheets, presentations, e-mail, and PC Law.
  • Strong verbal and written communication skills.
  • Strong interpersonal skills and professional presentation.
  • Basic office equipment experience.
  • Experience preparing and editing correspondence.

Skills Required:

  • Ability to plan, organize, and prioritize job tasks in order to meet deadlines.
  • Ability to respond effectively and professionally to changes in schedules and priorities.
  • Ability to ensure consistent attention to details.
  • Ability to work independently with a sole practitioner.
  • Ability to exercise discretion when dealing with sensitive information.
  • A positive, supportive, and professional attitude.

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