Branch Administrator
Konica Minolta Business Solutions (Canada) Ltd. - Calgary, AB

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POSITION PROFILE
Provide a full range of Branch Administration activities by managing the office needs; ensuring Market Vice President is fully supported, while maintaining a superior level of confidentiality and professionalism

SUMMARY OF KEY RESPONSIBILITIES

1.Reception – Answer /direct calls, greet visitors and have them sign in.
2.Office Organization – Ensuring office has everything it needs for daily optimal operation.
3.Assist Managing Director – Assist MD with communications, travel arrangements, and meeting scheduling.
4.Health and Safety - Represent Branch as a certified member of the Health and Safety Committee.

KEY RESPONSIBILITIES / DUTIES

Reception:
Answer and direct calls.
Distribute mail to office employees.
Distribute pay-stubs to managers for their teams.
Greet visitors and have them sign in, and fill out health and safety waiver. Give visitors a visitor badge to wear. Offer guests coffee/water.

Office Organization:
Mail Room: Maintenance of Neopost machine, mail room supplies, stamp and send all outgoing mail. Order Purolator supplies and arrange payment of account.
Supplies : maintaining, ordering and managing for all teams and branches
Property Management: liaison with property manager/owner if building is leased. If owned then BA is responsible to hire/coordinate with contractors on building maintenance needs.
Vendor liaison/coordinator for all locations
Maintain phone system: voicemail set up, extension set up and deletion.
Security and Site management/after hours emergency contact for Security company.
HR liaison for new hire and terminations, (return of equipment and security access badges)
Set up ID badges & security swipe cards for new hires, and cubicle assignment.
Demo room contact, Vcare, maintenance and supplies

Assist Managing Director/Sales Managers:
Assist MD/Sales manager with letters, and e-mail correspondence.
Travel arrangements
Meeting requirements, projector/ room bookings and ordering lunch if needed.

Health and Safety Committee:
Health and Safety Committee lead and WSIB certified member
oFirst Aid Certified (Representative)
oWSOP trainer for Admin staff and Service Technicians
oWHIMS training
oScheduling health and safety meetings, fire drills maintain the up keep and updating of the health and safety board
New Hire orientation and Health and Safety tours

SKILLS/QUALIFICATIONS

Minimum of grade 12 secondary school diploma
Strong written and verbal communication skills
Excellent customer service and interpersonal skills
Ability to partner with sales representatives and leaders
Excellent problem solving skills
Ability to take initiative to solve a problem and recognize the correct avenues for support
Leadership skills
High degree of confidentiality and administrative excellence


Indeed - 12 months ago - save job - block
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About this company
Welcome to Konica Minolta -- a global business leader in advanced imaging technologies and managed IT solutions, with 37,000 employees and...