Branch Administrator
Konica Minolta Business Solutions (Canada) Ltd. - Ottawa, ON

Provide a full range of Branch Administration activities by managing the office needs; ensuring Branch Managers and Sales Managers are fully supported, while maintaining a superior level of confidentiality and professionalism.

RESPONSIBILITIES:

Reception:

  • Answer and direct calls.
  • Distribute mail to office employees.
  • Greet visitors and have them sign in, and fill out health and safety waiver. Give visitors a visitor badge to wear. Offer guests coffee/water.

Office Organization:

  • Assist in Billing inquiries using SAP
  • Mail Room: Maintenance of Neopost machine, mail room supplies, stamp and send all outgoing mail. Order Purolator supplies and arrange payment of account.
  • Supplies : maintaining, ordering and managing for all teams and branches
  • Property Management: liaison with property manager/owner if building is leased. If owned then BA is responsible to hire/coordinate with contractors on building maintenance needs.
  • Vendor liaison/coordinator for all locations
  • Maintain phone system: voicemail set up, extension set up and deletion.
  • Security and Site management/after hours emergency contact for Security company.
  • HR liaison for new hire and terminations, (return of equipment and security access badges)
  • Set up ID badges & security swipe cards for new hires, and cubicle assignment.
  • Demo room contact, Vcare, maintenance and supplies

Assist Sales Managers:

  • Assist Sales manager with letters, and e-mail correspondence.
  • Travel arrangements
  • Meeting requirements, projector/ room bookings and ordering lunch if needed.

Health and Safety Committee:

  • Health and Safety Committee lead and WSIB certified member
  • First Aid Certified (Representative)
  • WSOP trainer for Admin staff and Service Technicians
  • WHIMS training
  • Scheduling health and safety meetings, fire drills maintain the up keep and updating of the health and safety board
  • New Hire orientation and Health and Safety tours.

Other Duties/Projects

  • As assigned

QUALIFICATIONS:

  • Minimum of grade 12 secondary school diploma
  • Strong written and verbal communication skills
  • Superior organizations skills
  • Excellent customer service and interpersonal skills
  • Ability to partner with sales representatives and leaders
  • Excellent problem solving skills
  • Ability to take initiative to solve a problem and recognize the correct avenues for support
  • High degree of confidentiality and administrative excellence
  • Mastery of all Windows Office applications
  • SAP application

Count on Konica Minolta for:

  • Competitive Salary, excellent commission and bonus structure
  • Professional Sales Training Development
  • Generous benefits including employer contributions to RRSP’s
  • Exciting reward and recognition programs
  • Career advancement in a fast growing, fast paced global company
  • Challenging & Rewarding Work
  • Being part of a fun and exciting team that’s passionate about solving our customers problems

POSITION TYPE: Regular, Full time LOCATION: Ottawa, ON REFERENCE: 14-2132

Count on Konica Minolta for everything you need for a successful career

Check out our other exciting career opportunities at:
www.konicaminolta.ca/careers


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About this company
Welcome to Konica Minolta -- a global business leader in advanced imaging technologies and managed IT solutions, with 37,000 employees and...