JOB STATUS: Part time (25 hours per week)
JOB SUMMARY: The Bookkeeper is responsible for the day-to-day business and financial operations of the organization, including record keeping, accounts payable, accounts receivable, payroll and employee benefits.
REPORTING: Director of Finance
ESSENTIAL DUTIES / RESPONSIBILITIES:
Ensure the timely preparation and maintenance of all accounting records and provide appropriate accounting reports.
Maintain the Association's revenue and expense records, process accounts payable and accounts receivable, process deposits.
- Maintain payroll and tax payment systems; direct the preparation and maintenance of all payroll records and reports, assuring compliance with all legal requirements and organizational objectives.
- Prepare and submit all required government reports including federal, provincial, and municipal income tax forms, withholding forms, and other forms as required.
- Prepare monthly bank reconciliations.
- Monitor cash flow against projection
- Prepare annual audit schedules.
- Prepare monthly account analyses.
Payroll and Benefits:
- Direct the execution of all benefits programs, health insurance, and all other types of institutional insurance, maintaining accurate records and filing all required reports.
- Maintain employee records (both staff and orchestra) showing date of hire, compensation and benefits, leave records, and other pertinent personnel data.
- Maintain payroll records (both staff and orchestra).
- Maintain files and correspondence for the Finance office.
- Other duties as assigned.
- Experience with Financial Edge or similar software
- Experience with payroll administration including ADP
- Benefits administration
- Experience with Accounts Payable systems, including preparing cheques, wire payments
- Experience with Accounts Receivable systems, including issuing invoices
- Experience with large volume automated bank reconciliations
- Excellent reconciliation skills
- Ability to handle multiple deadlines – 2 payroll systems, month end, meetings
- Ability to work with departments to reconcile and close month end
- Very strong organizational skills – filing up to date
- Strong interpersonal skills
- Able to work independently 2 days per week
- Able to work 5 days per week on a part-time basis with some flexibility
- Ability to work in a fast paced environment
- Participate in staff events – staff meetings, staff development, staff retreat
- Finance department is a support/service department
- Need to be collaborative
About the Kitchener-Waterloo Symphony: Founded in 1945, the Kitchener-Waterloo Symphony is committed to performing at the highest international level, inspiring young people to actively engage in music, to presenting music in new and relevant ways, and to redefining what an orchestra is today. With over 100 concerts each season, 52 professional musicians and a nationally recognized Youth Orchestra program, the KWS plays a vital role in presenting great music to diverse audiences across the region and beyond.
Please send resume and cover letter to the attention of Amy Higgins, Administration Manager. 36 King St. West, Kitchener, ON N2G 1A3. Applications will be accepted until Friday March 21, 2014.