JJM Construction is involved in all aspects of construction such as heavy civil, structural, marine construction and environmental and navigational dredging. JJM is committed to providing every project with a highly skilled work force, a highly respected management team, highly developed quality control and safety programs and a commitment to growth, stability, quality and performance to get the job done right.
We are seeking a Marine Site Project Coordinator to join our growing team for our Delta location
Reporting to the Marine Engineer the Marine Project Coordinator is responsible for the general administrative support to the project; maintaining project documentation; and reporting on daily production and costs.
- Experience as a Project Coordinator with a marine background or a Marine Administrator
- An working knowledge of the marine industry and related terminology
- Project Administration – Maintain a filing system of all project documents including images; prepare and document change orders, Daily Force Account Reports (DFAR), and extra work orders; track submissions to the Owner; coordinate project meetings and maintain minutes.
- Track and Report Production and Costs – Code and summarize time cards; summarize all other daily costs (e.g. internal and external equipment costs, materials used); collect and document daily production; prepare daily flash cost reports.
- Purchase Supplier Materials – Prepare purchase orders, place orders, arrange delivery, verify delivery and assemble documentation for payment, as per JJM Purchasing Procedure
- Document Submissions to Head Office – Submit daily payroll summary and hourly worker time cards, new cost code notifications, third party back charges, DFARs, monthly safety report, incident reports, equipment damage reports, equipment utilization reports, infraction notices, first aid reports and other project correspondence.
- Quality Control Support – Prepare and update QC database; forward documents to Project Manager for approval; prepare submissions to the Owner as required.
- As-built Drawings – Ensure current status of as-built drawings by receiving, updating, and maintaining as-built data as required by the contract specifications.
- Corporate Image – Maintain field office(s) in a neat and orderly manner; ensure professional and courteous communication and conduct in all project matters.
- Assigned Project Plan Duties – Carry out the roles and duties assigned within the project-specific plans by maintaining the existing:
o Project Quality Control Plan
o Project Health & Safety Plan
o Marine Environmental Management Plan
o Marine Maintenance Plan
o Project Survey Plan
o Project External Communications Plan
o Other Project Plans, as required
- Assists the Marine Engineer with the correct identification of materials required to support equipment overhauls.
- Provides management with summaries for labour and material costs overviews of work content, including work requiring special consideration with regard to complexity, time requirements, and non-availability of products or services.
- Provides technical and administrative assistance to the production department by gathering customer contact information, obtaining docking information, maintaining estimating records and files, and sourcing and obtaining quotes, ensuring that work can be completed on time.
- Performs all other duties as assigned
What the work is like at JJM
Our Marine Project Coordinator can work on our local sites or be posted to sites within British Columbia. Some travel many be required to accommodate repairs and servicing related to equipment issues on local sites.
The standard work week for a Marine Project Coordinator is 40 hours (8 hours a day, 5 days a week). As with many careers in construction, there are peak periods that will require you to work overtime. The number of hours you work each week depends on the site. As a Marine Project Coordinator, you may work outdoors, often in noisy conditions. Our Marine Project Coordinator work closely with the Marine Engineer, equipment operators and with ground crews.
Being a successful Marine Project Coordinator requires these critical factors:
- Strong communication skills
- An understanding of the maintenance and servicing of marine equipment
- Working knowledge of marine equipment controls, engines and systems
- A valid drivers’ license
Additional requirements that would add to your success:
- The ability to demonstrate high level reporting skills in a project context
- Strong organization skills are essential
- Communication skills, both written and verbal are mandatory.
- Civil construction experience will be considered a definite asset
- Working with others
If you believe you could be a fit for this posting. Please email your most updated resume with the subject line: Marine Project Coordinator