Purchasing Assistant
Jan-Mar - Toronto, ON

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Jan-Mar Sales is a leading wholesaler in the Paper, Janitorial, Sanitation Supply business.We are looking for a dynamic individual to join our purchasing team. We are a vibrant, dynamic and very well established company, in the business for 42 years with an exceptional reputation. This opportunity will appeal to a career minded person, with a view to moving up in the organisation.Every applicant will be assessed but only qualified candidates will be contacted. Please no phone calls-Apply by e- mail only.

PURCHASING ASSISTANT

The candidate should understand fundamental of purchasing, warehousing and costs related to inventory. Should be a fluent with computers, Microsoft Office is a must, good with multi-tasking and able to work with strict deadlines in a fast paced environment. Working with Office and inventory software candidate will monitor stock levels, create purchase orders and report future purchasing need. You will be accountable for updating and maintaining files for pricing and purchasing details. Using design programs for which training will be provided a candidate will create advertising and sales based flyers for company use. Good time management skills are a must. High school diploma is required; college or university degree is preferred.

Two to four years’ experience in general office or administrative work, preferable in purchasing.

The Purchasing Assistant will:

  • Provide administrative support to Purchasing Manager
  • Generate inventory and usage reports and administer PO system module
  • Prepare and match invoices for accuracy and payment processing
  • To provide administrative and clerical skills in the performance of purchasing department tasks involving use of independent judgement
  • Have flexibility at times where deadlines may supersede regular set hours of operations
  • Learning products that are purchased, vendors, terms, lead times and special arrangements
  • Maintain inventory control of goods and re-orders merchandise on time
  • Negotiate samples, terms, prices and promotions as directed by Purchasing Manager
  • Gain knowledge on quality and delivery capabilities of suppliers
  • Prepare purchasing manuals for each vendor, with all pertinent information, and keep it current, including minimums for re-ordering
  • Issue and record PO’s and process all related invoices/packing slips for outside suppliers
  • Prepare and Provide assistance in preparing the monthly flyer and keying in special pricing into system
  • Keying of stock transfers into system, performing inventory counts

Necessary Skills and Qualifications:

  • High school diploma required, college or university degree preferred
  • Two to four years’ experience in general office or administrative work
  • Very strong working knowledge of PC’s and software programs (Excel, Word, Power Point and adobe in design preferred )
  • Must have excellent and accurate keyboarding and data entry skills
  • Knowledge and understanding of business operations and processes
  • Working knowledge of general office equipment, cost control, inventories, turns, purchasing and budgeting, including basic accounting and analysis
  • Knowledge of company rules, regulations, procedures and functions
  • Excellent communication and interpersonal skills
  • Professional attitude, appearance and presentation skills
  • Ability to work discreetly with confidential information and situations
  • Detail oriented and proactive with excellent judgement
  • Able to multitask, prioritize, work on schedules and within deadlines
  • Possess customer relations and service skills with the ability to remain positive
  • Willing to put in 110% effort in order to achieve success

Personal Attributes:

  • Ability to work under pressure
  • Accurate and detail oriented
  • Dependable, mature, reliable, respectful, committed and takes pride in work
  • Honest, trustworthy, fast learner and a team player

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