Shipping and Receiving Data Entry Administrator
J. Ennis Fabrics Ltd. - Edmonton, AB

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Position Profile
Receiving and Shipping Data Entry Administrator
J. Ennis Fabrics Ltd.
12122 - 68 Street
Edmonton, AB

Starting Wage - $13.00 - $16.00 per hour

This position is responsible for:
Data input of all inbound goods (receiving’s) in an accurate and timely manner
Data entry of all outgoing shipments (orders) on a same day basis

Principal Duties and Responsibilities:

- Scheduling of incoming container and LTL shipments
- Ensures all relevant documentation is received from the shipping company for each particular shipment before starting data entry
- Ensures that each receiving is made against the proper purchase order
- Ensures all relevant data is input into the system for each receiving
- Runs reports and prints inventory tags
- Amends discrepancies found and notes these on the relevant receiving
- When satisfied receiving is correct transfer to cost status
- Input all customer returns and note reason where this is supplied
- Communicate with all trucking/shipping companies in regard to shortages, damages & overages. Notify proper individuals and follow up until problem is solved
- Liaison with Purchasing and Costing departments

- Confirms all packing slips are received from all warehouse zones and all appropriate information is filled on each order. This includes quantity shipped, number of pieces & weight of each piece.
- Accurately enters above information into shipping system
- Confirms shipping method is consistent with trade terms (Cash On Delivery (COD), carrier restrictions, freight charges & dangerous goods restrictions
- Responsible for inputting all COD tags accurately and attaching to proper packages
- Fills out transport bills of lading were applicable and ensures all required paperwork (Customs documentation, etc.) is attached
- Communicates with all carriers before their cut off time for pickup of orders being sent by carriers other than our preferred ones.
- Contacts customer service regarding any problems with any particular order
- Runs all manifests and waybill reports at the end of each day and ensures all paperwork is distributed to the appropriate people
- Maintains a clean and tidy work area
- Carries out additional tasks and special project work as designated by the incumbent’s supervisor
- Participates in annual inventory count

Performance Measures

  • % of inbound shipments received into the system and available for resale a timely fashion
  • % of customer returns processed in a timely fashion
  • % of shipping documentation processed error free within the period in question
  • Number of customer complaints received as a result of erroneous/incomplete shipping documentation

Communicates with:
Customer service center, Purchasing, costing, All warehouse personal ( both receiving & shipping ) Assistant warehouse manager, Warehouse manager, Pick up counter

Personal Characteristics required:

  • Attention to Detail
  • Ability to problem solve
  • Ability to work well with little supervision
  • Organizational Skills

Grade 12 education preferred.


  • Basic knowledge of warehouse receiving and shipping procedures and safety procedures.
  • Data Entry and Clerical Experience

Why join the J.Ennis team?

Comprehensive Benefit Package:

- Dental – 80% coverage
- Medical – 90% coverage
- Vision coverage
- Life Insurance, Short & Long Term Disability
- AD&D
- Emergency Travel Assistance
 Canada Savings Bonds Payroll Deductions;
 Employees personal contributions into a Registered Retirement Savings Plan (RRSP)
 Training and Education Resources
 Recruitment Bonus
 Social Club – various events throughout the year
- 50 -50 Draws

Corporate Events

- Christmas Party's
- Children’s Christmas Party
- Capital Ex Breakfast
- Long Weekend BBQ’s
 Milestone Awards
 $25.00 for any ideas or suggestions implemented
 Opportunity to win Oiler and Eskimo Tickets
 Concert Tickets for purchase
 Employee Rewards and Recognition Program
 Sales Professional of the Year Award
 Interdepartmental Career Opportunities
 Incentive plans for Salaried employees
 Staff purchase discounts
 Free parking in secure lot, with power
 Secure, relaxed and friendly working environment

If you are interested in this position please apply directly to this ad.

Thank you to all of the candidates that applied but only candidates under consideration will be contacted directly. Please NO phone calls.

About this company
About J. Ennis J. Ennis Fabrics Ltd. is a wholesale distributor of textiles and supplies for the Home Décor-(Indoor/Outdoor), Contract,...