Accounts Administrator
Highstreet Fraser Valley - Shape Properties - Abbotsford, BC

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Highstreet will be a future 600,000 square foot open air regional shopping centre anchored by Walmart SuperCentre, London Drugs, Marshalls and a Cineplex VIP Cinemas, bringing a new experience in shopping, dining and entertainment to the Valley.

Highstreet is one of a series of retail development properties owned and operated by Shape Properties Corporation.


This position is responsible for a variety of on-site functions including accounts payable, accounts receivable and general administrative duties.

Accounts Receivable

  • Process and collect monthly rent cheques
  • Daily/weekly bank deposits
  • Maintain accounts receivable aging report and summary of arrears
  • Communicate with tenants on-site and with head office staff regarding billing inquires
  • Generate miscellaneous invoices as well as adjust and reconcile tenants’ accounts
  • Responsible for monthly percentage rent billings, collections and administration
  • Collect and input monthly sales data and yearly audited sale statements from tenants
  • Monitor rental arrears, prepare notifications, demand and default notices and follow-up with tenants to ensure timely payment of monthly rent

Accounts Payable

  • Process and code invoices while acquiring appropriate approvals
  • Forward all invoices to Head Office
  • Respond to vendor calls regarding receivables
  • Record keeping, filing and organization of payables
  • Administration of petty cash

Other Administrative Duties

  • Prepare and distribute rental set-ups including initial rental advice notices and cover letters to tenants
  • Maintain occupancy/vacancy reports
  • Maintain lease files and architect certificates
  • General secretarial duties as required
  • Input and keep accurate records of Centre Services income
  • Prepare payroll documentation to submit to H.O.
  • Maintain records for vacation entitlement, sick time
  • Other duties as assigned by the General Manager


Experience and Education:

  • Post-secondary education preferred with emphasis on bookkeeping\accounting
  • Minimum 3 years of related industry experience, preferably in a commercial property management
  • Advanced skills in Microsoft office applications (MS Word, Excel and Outlook)
  • Strong working knowledge in bookkeeping software - experience with Yardi an asset

Essential Skills:

  • Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
  • Analytical thinker with the ability to meet deadlines while taking responsibility for all tasks assigned
  • Ability to communicate effectively at all levels of the organization and with external partners
  • Demonstrates personal integrity and honesty
  • Must be friendly, approachable, proactive and solution focused

About this company
Highstreet will be a future 600,000 square foot open air regional shopping centre anchored by Walmart SuperCentre, London Drugs, Marshalls...