Special Assistant
Hall Ventures - Whitehorse, YT

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Job Title - Payment Coordinator/Special Assistant,

Payment Coordinator/Special Assistant
Closing Date: June 28th, 2013
Primary Location: CA
Schedule: Full-time
Job Type: Permanent
Work Setting: Private sector
Languages: Speak English, Read English, Write English

Purpose of Position:

To provide Special Assistance in form of a P.A,Coordinate payments and help with Administrative work.

Key Activities:
Produce correspondence/reports for the Business.
Providing research and project assistance when further information and assistance is required.
Handling and monitoring my financial activities within Canada.
Making regular contacts and drop-offs on my behalf.
Acting as an alternative telephone correspondence when I'm away.
Running personal errands, supervisions and monitorings.
Provide assistance and support as required.
Arranging and organize all general meetings, functions, presentations, etc. to be attended or hosted by Me.
Maintain and update calendar.
Preparing my business travel and/or others as requested, making necessary flight, hotel, and car rental reservations.
Maintain Outlook distribution lists.
Invoice coding as required.
Maintain clients personal files.
Coordinate and facilitate annual vacation bidding.
Other special projects as assigned.
Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety and that of my clients
Other related duties as assigned.


Completion of high school/Diploma/Business Administrative Degree preferred.
Willingness to work in an administrative role.
Mature, dedicated, self-motivated, resourceful and well organized.
Possess strong written and oral communication skills to be utilized at all levels with internal and external customers.
Strong computer skills including MS Office Word, Excel, Outlook, and PowerPoint.
Ability to prioritize and meet deadlines.
Previous work experience in an administrative role.
Previous experience working as an Executive Assistant,payment coordinator or Personal Assistant.
Ability to multi-task.

The initial review of applications will begin immediately. Applications received after the closing date may not be considered, however we will continue to receive applications until the position is filled. All applicants will be contacted in regards to their application.Please apply for this job only in the manner specified by the employer. Failure to do so may result in your application not being properly considered for the position.No telephone inquiries please. Thank you.

About this company
Hall ventures is my personal Oil & Gas business(I'm an Agent linked with Barnwell industries) Engaged in the business of exploring for,...