Office Administrator
Grenville Management and Printing - Toronto, ON

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Excelling in client service is at the heart of everything we do at Grenville Management and Printing. Grenville is owned by Grenville Management Inc., a company with a proud 40-year history in providing a range of specialized outsource services and printing services to clients and the public. Across Canada and the United States, Grenville offers its clients knowledge, expertise and innovation in access, office, printing and document management so that they can focus on their core business. Grenville staff provide advice, experience and creative skills that clients rely on to look after their facility and document management needs. As a thriving company, enjoying a steady pattern of growth and success, we're looking for the right people who value diversity, career challenges and opportunities, and who also share in our passion for excellence. If these attributes match your qualifications, and you are prepared to exceed the expectations of our clients, we welcome your response.

Office Administrator - Full Time

Responsibilities:

Administration

  • Greet and sign-in visitors
  • Maintain the corporate contact list
  • Operate telephone switchboard to answer and transfer calls
  • Maintain all company phone lines and systems as required
  • Ensure inventory is accurate and recorded in the fulfillment system
  • Sort all incoming mail and arrange for courier
  • Key operator for multi-functional printer
  • Receive requisitions and create Purchase Orders
  • Assist with maintaining insurance policies
  • Assist service technicians as needed
  • Assist with all inquiries
  • Arrange corporate travel arrangements
  • Negotiate with vendors as directed

Facilities

  • Distribute keys and other company property to employees as directed by Human Resources/direct Manager
  • Review monthly report from Human Resources to ensure no Company Property (asset) discrepancies exist
  • Key contact for all facilities-related vendors: assist with sourcing and arranging repair of facilities as required

Accounting

  • Ensure all packing slips are received, accurate and recorded
  • Monitor, review and approve payables as required

Other

  • Act as backup for Manager, Purchasing & Facilities when necessary
  • Other duties as required

Skills/Qualifications:

  • Completion of secondary school
  • 3 or more years prior customer service and/or reception experience
  • Familiarity with switchboard systems
  • Proficiency with MS Office
  • Intermediate knowledge of Internet and e-mail programs
  • Excellent organizational, communication, customer service & time management skills
  • Able to work independently within a team environment

Please send resume in the following format: Smith.John - Resume


Indeed - 17 months ago - save job - block
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