Event Designer/ Manager
Glow Parties - Halifax, NS

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WOW Factor Event Design| Décor Rental
Décor Manager – Full Time Position

Glow Parties is a growing and exciting local company focused on the entertainment and party industry. Having been in operation for over 15 years, we are Atlantic Canada’s Premier Party Superstore and Amusements Company who specialize in giving customers a fun and positive experience. The retail store carries a wide range of products that include fireworks, balloons, party favours, costumes, jewelry, cosmetics, and footwear. The work culture at Glow Parties is focused on teamwork - hardworking but fun and family orientated. We are an equal opportunity employer with a diverse workforce.

WOW Factor Décor Rental is a division of Glow Parties and is a full service event design company which also specializes in high-end décor rentals. We pride ourselves in providing unique design options for every client that can be customized to fit any budget. From the largest corporate function to the smallest private party, WOW Factor is your local leader in event design and décor rentals.
This is an exciting time to join our team as we are in the midst of a growth stage and the Décor Manager will oversee all aspects of the division. The position offers a competitive base salary and a benefits package, vacation, and profit sharing after the first year of full-time employment.

Position

Please Note: This is not an Event Planner position. The Décor Manager oversees the conception, planning and hands on execution of the overall look for special affairs. Think of an “Interior Designer for events”. The Décor Manager will usually work 50% in an office environment participating in business development, researching and creating visual storyboards as well as budgets for corporate and social events. The other 50% of the Décor Manager’s time will be spent pulling & packing orders from our warehouse as well as supporting vendors. Duties will include physical requirements in order to complete the event (i.e. loading/ unloading trucks, setting lounge furniture, pipe and drape, linen and chair covers, general cleaning and maintenance of decor inventory etc.). Work schedules will be a mix of the traditional 9am-5pm standard work weeks along with evenings, overnight shifts and weekends as needed in order to execute designs.

Primary Duties and Responsibilities

Administrative Tasks

Business development, ensuring continued growth of the division.
Hire and train support staff.
Define the scope and determine the objectives of the design in collaboration with management.
Determine resources (time, budget, equipment etc.) required to complete the design.
Set up files to ensure all design information including, quotes, communications, financial records etc. are documented, secured and up to date.

Planning & Design

Formulate layouts; specify colors, style, theme, material details, etc.
Present design concepts for approval including floor plans, sketches, photos/ story boards, mock ups and/ or other visuals.
Create detailed work plan which identifies and sequences activities needed to successfully complete design.
Review event schedule with management to coordinate staff and vehicles. Communicate with all other staff that will be affected by the activities.
Monitor and receive approval from management on all budgeted expenditures.
Contract qualified consultants and supporting vendors to work on design as required.
Pick/pack orders appropriately to ensure successful delivery.

Execution

Ensure all decor personnel receive an appropriate orientation to the design.
Execute the design according to the project plan. (This will include physical participation of all decor team members including Décor Manager).
Use forms and records to document design activities.
Monitor the progress of the design and make adjustments as necessary and review quality of work done by decor team on a regular basis to ensure successful completion of design.
Establish communication to update Client on progress of the design.
Ensure that the design deliverables are on time, within budget and are at the required level of quality.

Event Post Mortem

Prepare financial post analysis to determine budget variance.
Evaluate the outcomes of the project as established during initial process.

Knowledge, Skills and Abilities

Knowledge of design elements and principles such as visual balance, proportion, color, texture, functionality etc.
Knowledge of event design tools such as pipe and drape systems, lighting, floral design, basic hand tools, etc.
Sales experience including cold calling, networking and knowledge of social media.
Valid driver’s license
Able to lift 50lbs

Qualifications

Degree or Diploma in related field (or equivalent)
3-5 years of experience (or equivalent)
Must have hands on creative flare

Personal Characteristics

Behave ethically. Understand ethical and business practices and ensure own behaviour and the behaviour of others is consistent with these standards.
Communicate effectively. Speak, listen and write in a clear, thorough and timely manner using appropriate communication tools and techniques.
Foster Teamwork. Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.
Organize. Set priorities, develop a work schedule, and monitor progress towards goals, and track details / data/information/activities.

Work Period

Office hours are Monday to Friday (9am-5pm), but it is also a deadline environment so hours can vary. The Décor Manager must set-up and tear-down events so Applicants must be available to work weekends and evenings when necessary. Applicants must have flexible availability during busy seasons and the position may require travel. Must be a team player and be willing to pitch in and help other departments/divisions if required.

Additional Information

Eligible for benefits package, 10 paid holidays per year, profit sharing after the first year of full-time employment.


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