Duties of position (but not limited to):

Reception

• Answer main phone line, routing calls as appropriate
• Receive incoming courier packages and prepare outgoing packages
• Receive and distribute fax correspondence
• Process daily outgoing mail and retrieve incoming mail including opening, stamping, and distribution
• Greet all visitors, sign in and inform staff of their arrival

Office Administration and Accounting

• Ordering office supplies as needed, scheduling repairs and servicing of office equipment as necessary
• Maintain job filing system (electronically and hardcopy) – scanning documents, set up of folders, labelling, etc.
• Prepare and code accounts payable invoices including matching with receiving documents
• Distribute accounts payable invoices for approval
• Post accounts payable invoices to accounting system
• Prepare vendor payments as required, maintaining payment terms and due dates
• Process credit card payments as needed; monitor card balances
• Collect and consolidate payroll timesheets
• Some accounts receivable billing
• Other projects as required

Qualifications:

• Ability to multi-task and work with minimal supervision
• Strong attention to detail, quality and highly organized
• Experience using MS Excel, Word and Outlook, comfortable working with spreadsheets
• Minimum 2 years Reception/Office Administrator experience
• Construction experience a definite asset
• Exposure to Jonas Construction Software an asset

Preference will be given to those located in Vaughan or in the near vacinity.