Executive Assistant
GCSE - North York, ON

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GCSE, Green Chencinski Starkman Eles LLP Chartered Accountants, is a full-service, public accounting firm, primarily serving the small and mid-size, entrepreneurial business and professional sectors in Toronto Canada. GCSE’s experienced partners and professional, support staff strive to provide accounting and advisory services using an invaluable personal approach, designed to meet each client’s individual needs. This “personal touch”, combined with a full range of accounting, auditing, tax compliance and planning services allows GCSE to meet all your business and personal accounting requirements.

We are currently looking for an Administrative Assistant to support one of the Partners. This person should be a strong administrator with an entrepreneurial spirit.

Responsibilities of this position include:

  • Providing direct administrative support to Partners and respective professional staff;
  • Conversion of financial statement and other documentation as required into various formats for electronic presentation;
  • Composing and editing correspondence, proposals and reports as required;
  • Quality management of paper and electronic files such as retrieval, storage and set-up
  • General administrative duties including photocopying, scanning and mass mailings, as required
  • Drafting, designing, writing and reviewing correspondence, reports, letters, spreadsheets, proposals, presentations and business development documents, while creating value added graphics and formatting
  • Administrative duties with regard to client development and support
  • Preparing expense reports in an accurate and timely manner to ensure compliance with firm policies
  • Assist in billing, WIP Analysis, distribution of invoices and A/R Collection
  • Receiving, monitoring and responding to incoming telephone calls, correspondence and requests for information

Qualifications & Behavioural Competencies:

  • Minimum of 4+ years experience in an administrative or support position in a professional services environment, preferably in a financial services or accounting industry
  • Ability to prioritize workload and the flexibility to manage multiple tasks
  • Knowledge of office specific software such as Microsoft Office (Outlook, Word, Excel and PowerPoint),
  • Experience working in a fast paced environment with tight deadlines
  • Superior attention to detail
  • Must have excellent interpersonal skills and be able to liaise with partners, staff and outside parties in a professional manner
  • Creative problem solving abilities
  • Must be able to deal with confidential matters appropriately
  • Must be able to work independently and as part of a team