Event Catering Logistics Coordinator
Free The Children - Toronto, ON

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Position Available: Event Catering Logistics Coordinator, We Day

Are you a self-motivated and driven person who is organized and enthusiastic about supporting youth and educators in making a difference in the world?

Free The Children empowers youth to fulfill their potential to be agents of change. Through our organization's unique youth-driven approach, more than one million young people have been involved in our innovative programs in more than 45 countries. Founded by international child rights activist Craig Kielburger, Free The Children has an established track-record of success, with three nominations for the Nobel Peace Prize and partnerships with the United Nations, and Oprah's Angel Network. In 2011 Free The Children, was awarded Canada’s Top Employer for Young People for our amazing opportunities for young employees!

Free the Children seeks an Event Catering Logistics Coordinator to assist in the planning and execution of all stakeholder food at Free the Children’s signature event, We Day. We Day is more than just one day of celebration and inspiration. We Day is the movement of our time – a movement of young people leading local and global change. Harnessing the energy and passion of a young community of change makers, We Day brings youth together in a unparalleled setting to show them that they are not alone in their journey to make a difference.

The We Day Event Catering Logistics Coordinator will report to the Catering Manager to organize all of the purchased and sponsored food for all talent, crew, staff and volunteers at We Day. A successful candidate will have a background in Food and Beverage and or event planning, strong attention to detail, and be able to collect and maintain large amounts of information with frequent changes while maintaining a positive and professional demeanor.

The We Day work environment appeals to self-directed, flexible team players who enjoy multi-tasking and working in a fast paced environment. A passion for event planning and logistics combined with an interest in social justice is an asset.

A minimum two-year commitment is required and there are two streams of compensation for our entry level coordinator roles:

The Housing option compensation offers a base salary

 Year 1: $20,000 plus shared accommodation included
 Year 2: $22,000 plus shared accommodation included

The Non-Housing option compensation offers a base salary

 Year 1: $27, 500
 Year 2: $29, 500

There is a six (6) month probationary period, upon reaching the three (3) month period, all staff members are offered a health plan including dental and Employee Assistant Program. The position is based out of Free The Children’s International office in Toronto (233 Carlton Street). This role is perfect for a new graduate who is looking to grow and work hard for two years. You love big goals and surpassing expectations.

While resumes are important, we want to know what makes you a great fit for our team and culture. We will consider resumes on a rolling basis and would like the right person to join us as soon as possible.


Reporting directly to the Catering Manager on the We Day team, the Event Catering Logistics coordinator will work closely with their manager to:
 Source external suppliers for meals that stay within budget.
 Acquire discounts and donations wherever possible when working with suppliers.
 Communicate with the larger We Day team to determine meal timing in venue and develop detailed schedules outlining all in venue food and beverage.
 Set up logistics for food delivery.
 Organize leftover food donation plans in all cities.
 Record accurate information on food allergies and food quantities.
 Work diligently to assess past consumption and calculate future consumption to plan orders as accurately as possible.
 Maintain detailed inventory of all Food and Beverage items that are being shipped from event to event, which will help to shape future orders.
 Assist in executing the Food and Beverage model in venue while simultaneously planning for the next one.
 Be comfortable stepping into the Food Team Lead role during times when the Catering Manager is not in venue.

Skills and Qualifications:

 Ideal candidates will have some work experience in event coordination and/or food and beverage, specifically catering.
 Possess a post-secondary degree/qualification in a related field.
 Excellent verbal and written communication skills.
 Extremely detail oriented with strong attention to effective task completion and a passion for efficiency.
 Ability to multitask, flexible and adaptable to change.
 Executes with a high level of positivity and professionalism in the office and at We Day events.
 Ability to maintain a high degree of discretion and confidentiality.
 Able to work independently and within a team setting with minimal supervision.
 Thorough understanding of and experience working with Microsoft Office, specifically Excel & Outlook.
 An Ontario driver’s license is an asset.
 Must be willing to attend all We Days and be on the road (out of Toronto) for extended periods of time.

What makes Free The Children unique…

A Top Employer for Young People, Free The Children is filled with passionate, driven, hardworking, entrepreneurial, shameless idealists, this means we work late, set high goals and exceed them, and then push hard the following year to beat and exceed last year’s goals of empowering youth to change the world.
If you are looking for a predictable 9-5 work environment, this won’t be the right fit.
If you are inspired and excited by collaboration, making friendships with the most incredible people, unique additional responsibilities like working on our We Days and your personal values align with our core values, we would love to hear from you.
Free The Children sincerely thanks all those who apply, however only those considered for an interview will be contacted.

About this company
Free The Children is an international charity and educational partner that believes in a world where all children are free to achieve their...