For the Northeast Anthony Henday Project
Assist with the development and implementation of processes, procedures, systems, deliverables and activities related to document control. Interface with all external parties to provide appropriate information as required to support corporate governance. Specific accountabilities include:
-Responsible for document revision history and ensures most current documents are located and stored as per project and corporate requirements.
-Provides regular status updates for document control activities to Team Lead, Project Services.
-Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.
-Upload current documents and gating deliverables onto SharePoint.
-Prepare transmittals for all outgoing documentation and update log.
-Receive and distribute all incoming documentation.
-Identifies and classifies unclassified records and inputs into electronic/paper filing system.
Ensure document control processes are communicated to the project team members by:
-Providing document control orientations to all new project team members.
-Arranging for additional training for project team members as needed.
-Liaising with project team on a regular basis to ensure that all document control needs are being met.
-Assisting with lunch and learn sessions on document control processes.
-Provides regular project status updates for document control activities to DM Team Lead.
-Providing status updates in bi-weekly/weekly project meetings.
-Ensure current project documentation is available to project team members by:
-Performing quality spot checks for key documents to ensure most current is available.
-Providing guidance to document control assistants/analyst on project procedures and processes.
-Ensure processes are aligned between all projects as practical.
-Utilizing all sites that contain project documentation including FTP sites, SharePoint sites and network drives.
-Supports team member needs as required.
Please email resumes