MATERNITY LEAVE REPLACEMENT (13 MONTHS)
START DATE: OCTOBER 2013
Ensure all incoming phone calls and clients are handled in a professional and timely manner.
Provide administrative assistance as required.
Good interpersonal skills
Organized and detail oriented
Fluent in both English and French
Working knowledge of Excel & Word
Handle incoming phone calls and guests in a pleasant and professional manner and respond to inquiries made by telephone, in person or electronically or forward requests to the appropriate person.
Ensure all guests sign register and receive a ‘visitors pass”.
Print Smart lists for Daily Invoices and Returns.
Excellent habilities to translate either from english to french or vice versa.
Administrative duties as required by National Sales Manager.
Opening Accounts and ask for Credit Reference Requests.
Maintain National and Regular Accounts contact information in GP.
Maintain and prepare reports (excel spreadsheet & Smartlists) from specific folders or electronic mailing lists and databases.
Review invoice numbers to ensure none are missing.
Prepare outgoing mail including month end statements.
Fax customer invoices.
Maintain our telephone list and extension list.
Arrange flights and make reservations for hotel rooms at the request of the President and Directors.
Ensure that the Showroom and lobby are kept clean and organized at all times and prepare the building for events and seminars.
Ensure that catalogs kept in the photocopier room & showroom are kept up to date.