FOF Capital Corp. is a Canadian company which specializes in individualized financial planning and real property product placements. FOF Capital Corp employs the use of a syndicated mortgage product which offers prospective clients a superior return on their portfolio and specializes in private mortgage product placements offering clients real security on their capital. Our services range from individual financial and wealth management to the implementation and analysis of group benefit and retirement plans. FOF Capital Corp aims to minimize risk while maximizing security and potential returns for its clientele.
We are expanding into the Windsor area and looking for new members of our ever growing team! We currently seek an Office Manager to assist with the day to day operations of the firm. Main Job Tasks and Responsibilities
Answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintain electronic and hard copy filing system
Retrieve documents from filing system
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare/modify documents including correspondence, reports, drafts, memos and emails
Schedule/coordinate meetings, appointments and travel arrangements for managers
Prepare agendas for meetings and prepare schedules
Record, compile, transcribe and distribute minutes of meetings
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
Coordinate and maintain records for staff, telephones, parking and petty cash
In addition to general administrative assistant duties this position supports the marketing function by performing the following duties.
Assist in developing marketing/advertising materials and documents
Manage inventory of give-aways, promotional items and client gifts
Assist with coordinating marketing events and special marketing projects
Prepare and coordinate client and prospect mailings
Set up product promotions
Assemble marketing packages and prepare materials for marketing events
Assist with tracking, monitoring and analysis of marketing activities
Assist with updating communication on websites and social media
Assist with market research
Prepare presentations
Maintain library and archives of marketing material
Education and Experience
Previous office management experience an asset
Computer skills and knowledge of relevant software
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems
Knowledge of principles and practices of basic office management
Key Skills and Attributes
Communication skills - written and verbal
Planning, prioritizing and organizing ability
Problem assessment and problem solving
Information gathering and information monitoring
Attention to detail and accuracy
Flexibility and adaptability
Customer service orientation
Teamwork
Starting salary and bonus structure to be discussed with qualified candidates. Position will start at 25-40 hours per week depending on the initial needs of the office with opportunity for permanent full-time status after a 90 day probationary period. Salary and wage depends on job duties and prior experience.
