Human Resource Administrator
Executive Solutions Ltd. - Calgary, AB

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  • HR duties:

o Organizes and tracks HR information including, but not limited to, vacations, performance, wages, and training
o Manages employee benefits plan; manages advertising strategies applicable to HR
o Reviews resumes, and assists in hiring and dismissal procedures
o Advises on pay scales based on industry average, experience, and performance
o Oversees the onboarding process of new employees
o Assisting Managers in the development of job descriptions
o Ensuring employee files and information is up to date
o Develops and maintains all forms related to Human Resource management
o Develops, maintains, and analyzes employee evaluations & advises management on courses of action based on the results of those evaluations
o Trains and assists supervisors on employee performance evaluations, disputes, coaching and disciplinary procedures as per Company policy
o Develops, reviews and maintains Company’s policies & procedures and ensures proper training and acknowledgement with all staff is being conducted and signed off
o Ensures manpower requests are current and signed off by Department Manager
o Stays up to date on changes to Human Resource laws (Legislation) and advises management on any changes that may impact the company
o Assists with Health & Safety and confirms all policies and procedures are meeting or exceeding Legislation standards

  • Accounting duties:

o Accounts Payables and Receivable data entry & management
o Assist in Payroll processing, entry & reporting
o Bank reconciliations
o Ad hoc accounting duties and project management reporting

  • Administrative duties:

o Manages and organizes Company’s vehicle, property and liability insurances
o Manages and maintaining of Company’s signing authorization for company devices, alarm pass codes, etc.
o Manage & maintain company’s communication devices, phones, laptops, etc. and ensuring records and authorizations are up to date
o Have a complete understanding of document control, filing practices and the ability to compose letters, prepare detailed reports
o Build reports and spreadsheets as per Management’s request
o Scribe and prepare meeting minutes as required
o Responsible for answering phones and forwarding legitimate calls to the proper company representative: taking and forwarding messages when necessary
o Ensure that customers/visitors have been signed into the guest book and have the proper PPE before entering the shop
o Gathering and ordering office supplies based on Management approvals

  • Professional appearance and communication is a must at all times
  • Ad hoc duties as required

Please note: this role is an administrative/generalist role whereas your duties may not all be limited to the tasks on this list (i.e. Kitchen maintenance & out of office trips to purchase items for the office)
The descriptions listed above may be subject to change based on Management discretion.


Qualifications for this position require an understanding of Federal and Provincial Human Resource laws; experience dealing with sensitive issues, employee relations, recruitment, & terminations; strong organizational and communication skills; attention to detail; ability to deal with information in the strictest of confidence; strong analytical, problem solving and decision-making capabilities; strong computer skills in Word, Excel and PowerPoint; and strong interpersonal skills.