Human Resource Administrator
Executive Solutions Ltd. - Calgary, AB

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SCOPE / DESCRIPTION:

  • HR duties:

o Organizes and tracks HR information including, but not limited to, vacations, performance, wages, and training
o Manages employee benefits plan; manages advertising strategies applicable to HR
o Reviews resumes, and assists in hiring and dismissal procedures
o Advises on pay scales based on industry average, experience, and performance
o Oversees the onboarding process of new employees
o Assisting Managers in the development of job descriptions
o Ensuring employee files and information is up to date
o Develops and maintains all forms related to Human Resource management
o Develops, maintains, and analyzes employee evaluations & advises management on courses of action based on the results of those evaluations
o Trains and assists supervisors on employee performance evaluations, disputes, coaching and disciplinary procedures as per Company policy
o Develops, reviews and maintains Company’s policies & procedures and ensures proper training and acknowledgement with all staff is being conducted and signed off
o Ensures manpower requests are current and signed off by Department Manager
o Stays up to date on changes to Human Resource laws (Legislation) and advises management on any changes that may impact the company
o Assists with Health & Safety and confirms all policies and procedures are meeting or exceeding Legislation standards

  • Accounting duties:

o Accounts Payables and Receivable data entry & management
o Assist in Payroll processing, entry & reporting
o Bank reconciliations
o Ad hoc accounting duties and project management reporting

  • Administrative duties:

o Manages and organizes Company’s vehicle, property and liability insurances
o Manages and maintaining of Company’s signing authorization for company devices, alarm pass codes, etc.
o Manage & maintain company’s communication devices, phones, laptops, etc. and ensuring records and authorizations are up to date
o Have a complete understanding of document control, filing practices and the ability to compose letters, prepare detailed reports
o Build reports and spreadsheets as per Management’s request
o Scribe and prepare meeting minutes as required
o Responsible for answering phones and forwarding legitimate calls to the proper company representative: taking and forwarding messages when necessary
o Ensure that customers/visitors have been signed into the guest book and have the proper PPE before entering the shop
o Gathering and ordering office supplies based on Management approvals

  • Professional appearance and communication is a must at all times
  • Ad hoc duties as required

Please note: this role is an administrative/generalist role whereas your duties may not all be limited to the tasks on this list (i.e. Kitchen maintenance & out of office trips to purchase items for the office)
The descriptions listed above may be subject to change based on Management discretion.

QUALIFICATIONS:

Qualifications for this position require an understanding of Federal and Provincial Human Resource laws; experience dealing with sensitive issues, employee relations, recruitment, & terminations; strong organizational and communication skills; attention to detail; ability to deal with information in the strictest of confidence; strong analytical, problem solving and decision-making capabilities; strong computer skills in Word, Excel and PowerPoint; and strong interpersonal skills.


Indeed - 9 months ago - save job - block
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