Marketing Assistant
Executive Rental Network - Niagara Falls, ON

This job posting is no longer available on Indeed. Find similar jobs:Marketing Assistant jobs - Executive Rental Network jobs

Reporting to Office Manager, the Marketing Assistant will be responsible for supporting the Sales and Marketing team in the day-to-day administrative functions of the office, as well as report and lead management. This role has a broad range of duties and involvement in various aspects of the entire business. This is a highly collaborative role in which the successful candidate will be adaptable and able to meet the following responsibilities and qualifications. They will also act as the first point of contact for internal and external clients, providing assistance or directing them to the appropriate individual(s) as required.


  • Review all bookings to ensure accuracy and populate any uncompleted fields within Sales Force or Registry spreadsheets
  • Prepare various correspondence (emails, reports, agendas and letters)
  • Oversee projects as assigned by the Office Manager, collating data, compiling information and creating reports
  • Demonstrate sound judgment and knowledge of business issues, priorities and internal relationships in order to respond to customer requests
  • Provide all administrative tasks associated with sales meetings, including agenda setting, taking minutes and tracking action items, etc.
  • Assist the Office Manager with marketing related activities including mass email development and deployment, website maintenance and updates (uploading of new properties, updating advertising rates and calendars) and social networking activities
  • Provide Sales support for the department, when required
  • Maintain department documentation and filing, including customer records
  • Support various systems and processes including Sales Force, CRM and databases/spreadsheets
  • Act as first point of contact for internal and external clients, providing general administrative assistance or directing them to the appropriate person
  • Maintain housekeeping inventory and liaising with Housekeeping team for stock of new products
  • Respond to and screen telephone inquiries, provide information, take messages, redirect calls
  • Greet visitors and advise staff of arrivals
  • Sort and distribute incoming mail, courier deliveries and store paperwork
  • Ensure adequate inventory of office supplies
  • Operate and maintain fax machine, printers and photocopier


  • Must be able to take direction and demonstrate effective time management and organizational skills, with the ability to manage multiple projects with competing deadlines
  • Strong and proven interpersonal, problem solving and customer service skills
  • Proficiency in Social Networking applications such as Linked In, Facebook, Blogging, Twitter, etc.
  • Self-starter with strong initiative and the ability to learn/adapt quickly
  • Strong attention to detail and accuracy
  • Must be capable of working a variety of hours based on business demands
  • Strong proficiency with software applications including Outlook, Word, Excel, PowerPoint, Sales Force
  • Excellent telephone and customer service skills
  • Pleasant, mature and helpful manner
  • Excellent interpersonal skills, with the ability to maintain effective working relations with all levels of staff and external contacts
  • Strong verbal communication skills, and advanced written communication skills
  • Ability to deal with issues in a professional manner
  • Ability to work under pressure with time constraints, with little or no supervision
  • An in-depth knowledge of all business related functions and issues

This a part-time position with an hourly rate of $11.00-$13.00