Site Administrator
Empire Communities - Stoney Creek, ON

This job posting is no longer available on Indeed. Find similar jobs: Site Administrator jobs - Empire Communities jobs

Empire Communities is a well established, Contractor/Developer recognized for creating prestigious, award winning homes and communities throughout Southern Ontario. Empire Communities is involved in all sectors of the new home building industry, including: commercial, low-rise and high-rise residential, luxury new homes and affordable housing. For this organization it is all about building a life-long relationship that has its foundations in driving for results and providing exceptional customer service. If you are committed to high standards, exhibit a sense of urgency and thrive in a positive entrepreneurial environment, you can achieve excellence having the freedom to grow and to fulfill your career aspirations. Becoming a member of Empire Communities is an investment in your future!

SITE ADMINISTRATOR, LOW RISE

LOCATION: Southwestern Ontario

ROLE OBJECTIVE:
Provide administrative support to the construction site, superintendent, site staff and trade partners, while providing exceptional customer service.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

  • Coordinate, track, sort, log and review all documents, ensuring accuracy and timely distribution to various head office departments
  • Administrative functions include answering phones, ordering building materials/supplies, preparing and/or distributing documents, data entry, photocopying, faxing and filing
  • Coordinate a seamless function of the site by assessing the importance of correspondence and calls. Redirect urgent matters appropriately
  • Receive, record and report to appropriate associate and comments or concerns received from purchasers before and after closing
  • Respond to purchaser or vendors inquiries in person or over the telephone
  • Prepare, code and seek approval for purchase orders and completion slips generated from site and distribute to appropriate associate
  • Follow up on questions related to colour chart selections for each Trade partner
  • Update weekly input of production schedule
  • Coordinate timesheet reporting and approvals by required timeline
  • Order supplies, maintenance of office equipment and general office upkeep
  • May interact with utility services, suppliers, municipal building department, homeowners, consultants etc

PREFERRED SPECIFICATIONS

  • Able to work independently and as part of a team
  • Excellent organizational skills
  • Ability to multi-task and complete work on time under pressure
  • Must be proficient with MS Office applications, word, excel, outlook express
  • Adaptable to learn new computer systems (Newstar – REMS)
  • Strong communication skills, both written and oral
  • Understand the need for professionalism with purchaser and other client groups

KNOWLEDGE/SKILLS/COMPETENCIES
Education: High School diploma, post-secondary diploma in Business Administration
Experience: 1 -2 year of experience in new home construction or administrative role


Indeed - 18 months ago - save job - block
Recommended Jobs
Contracts Administrator
McIntosh Perry - Hamilton, ON
McIntosh Perry - 15 days ago

WSIB Claims Administrator
E.S. FOX LTD. - Niagara Falls, ON
Workopolis - 15 days ago

Administrative Assistant, Academic II
McMaster University - Hamilton, ON
McMaster University - 5 hours ago