Administrative Assistant
Edgewater Fitness - Ottawa, ON

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Edgewater Fitness, Ottawa’s elite in-home personal training company, is seeking a part- time , off-site Administrative and Scheduling Assistant. Working closely with the Owner in a virtual environment, the Administrative and Scheduling Assistant assists in ensuring the efficient functioning of the Owner’s schedule and Edgewater’s day-to-day operations. This position will allow for flexible hours and the ability to work from home. Seeking a candidate residing in the West end of Ottawa who has access to transportation.

YOUR CHALLENGE:

  • Schedule training appointments
  • Monitors and assists in the maintenance of Owner’s calendar
  • Process and provide courteous reception to incoming emails.
  • Create and maintain an electronic filing system for client files
  • Some basic bookkeeping responsibilities
  • Create and maintain a trainer logging system
  • Responsible for organizing and ensuring appropriate distribution of marketing materials
  • Draft and edit communication as required including business correspondence, blog posts, and marketing materials
  • Prepares necessary meeting material in advance of Owner’s meetings and coordinates any required logistics
  • Prepares and distributes client invoices as per trainer logs and organizes collection of payment from clients
  • Other duties as required

YOUR QUALIFICATIONS:

  • Some post-secondary education in a related field or an acceptable combination of education, training and/or relevant work experience
  • Bilingualism is an asset
  • Some experience in office administration or a clerical function would be an asset
  • Experience and comfort working in a computerized environment using programs such as Microsoft Office and Google Suite
  • Ability to plan and organize own work to meet established deadlines
  • Knowledge of some principals and practices of bookkeeping
  • Comfortable working alone or in a virtual environment
  • Ability to communicate effectively orally and in writing
  • Ability to write, proofread, and edit documents
  • Must possess a valid driver’s license and have access to transportation
  • Must reside in the West-end of Ottawa

YOUR RATE OF PAY:
$10.25 to $15.00 per hour

YOUR HOURS OF WORK:
Up to 15 hours per week (to be reviewed)

TO APPLY:
Please forward a current résumé and cover letter by DATE to: February 16, 2014

We appreciate all those who apply; however, only those candidates selected for an interview will be contacted.


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