The candidate must enjoy work in a goal oriented and professional environment with a high degree of accountability and accuracy.

Duties(Administration):

• General administrative overflow duties for General Counsel and others where needed
• Answer phones as part of incoming phone answering roster
• Electronically filing important project documents in HQ required format

Duties(Document Control):

Legal Agreement Management:

• Preparation for Delivery: Final preparation of various documents from templates together with cover letters to explain their purpose as well as coordination of mailing and return
• Management of the list of outstanding documents and status
• Follow up with Reviewing counsel/outstanding items for status
• Determine delays on return of documents

Internal Document Requests & Coordination with Due Diligence Process:

• Review requests and collect documents in format necessary for due diligence counsel (to be review by lead counsel before submission)
• Assistance with the compilation from various parties of the information and documentation necessary for the preparation and completion of Force Majeure claims to the OPA.
• Completion of review of Legal - Electronic and Hard Copy filing for consistency and management of the filing system and hard copy back up on an ongoing basis.
• Assistance with the development of a database of internal templates ( For example - NDA’s) for quick response to agreement, correspondence and information request from legal.

Litigation Communications:

• Preparation of the biweekly update letters for review by counsel , communication and executive
• Additionally, immediate correspondence and assistance in coordination of necessary meetings or teleconferences between all defendants and counsel for urgent issues.

Qualifications:

• Experience in engineering or legal document control is strongly preferred.
• Post secondary education an asset.
• Advanced computer skills including proficiency in Microsoft Office suite (Word, Outlook, Excel and Powerpoint) and advanced knowledge of computer folder structures (Windows).
• The ability to work independently, to attain project goals.
• Physical endurance to withstand the duties of this job, including sitting, walking and standing; keyboarding, handling, feeling or operating standard office equipment.
• Specific vision abilities including close vision, distance vision and the ability to adjust focus.
• Advanced written and oral communication skills; the ability to read and interpret data, information and documents; analytical and problem solving skills to solve non-routine and complex office administrative problems; and math and mathematical reasoning acumen.
• The ability to observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with project managers, staff, contractors, the public and others encountered in the course of work.
• Basic working understanding of contract language, (commercial terms, legal terms, engineering terms).
• A strong desire to “do what it takes” to meet all required deadlines.