Assistant Property Manager
Dundee Realty Management Corp - Calgary, AB

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Dundee is looking to hire an Assistant Property Manager with experience in Commercial Property Management.

Responsibilities include:

  • Manage parking, storage and telecom for properties, including the tracking of parking, preparation of License Agreements, monthly reconciliations to JD Edwards and monthly site inspections
  • Develop and maintain database to track PM contracts for industrial tenants & vacant industrial bays. Implement system to put contracts in place for vacant bays and for tenants who do not provide evidence of coverage
  • Prepare and update Tenant Manuals
  • Prepare and update Fire Safety Plans
  • Organize annual Fire Warden training and Fire Drills with assistance of Administrative Assistant
  • Assist with the coordination of tenant move in/out activities (elevator bookings, notification to janitorial company, security, Dundee Plus updates, inspections, forms, signage etc.)
  • Conduct inspections of properties, including but not limited to annual environmental inspections, as directed by the Property Manager
  • Complete quarterly audits of building security card access systems, including parking and fitness center access
  • Maintain database of individuals who have been authorized to use the fitness facilities or other amenity space in the building and perform annual reconciliation to ensure information is accurate
  • Tenant correspondence, including memos
  • Complete tendering process for contracts as required (snow removal, window cleaning, landscaping, janitorial, etc.)
  • Provide supervision of construction projects, as directed by the Property Manager
  • Assist with the preparation of lease documentation as required
  • Update BIS as required which shall include scanning relevant documents into the system
  • Other duties as assigned.

Skills:

  • Strong people skills - A team player with a proven ability to build relationships at all levels of an organization.
  • Strong communication skills - Demonstrated in written and verbal reports, presentations, and meeting facilitation.
  • Responsiveness - Ability to anticipate needs and commit to respond in agreed time frames.
  • Innovator - Proven ability to identify, evaluate and develop new ideas and support with results.
  • Deliver on commitments - Ability to set clear objectives and deliverable goals.

Qualifications:

  • Minimum 1-2 years in Commercial Property Management experience, including experience with commercial leases and working with tenants
  • Proficient in Microsoft Word and Excel
  • Ability to build strong relationships and provide customer service
  • Some accounting knowledge is beneficial
  • Previous Peoplesoft/JD Edwards experience an asset

Indeed - 13 months ago - save job - block
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