Administrative Assistant/Receptionist
Dundee Realty Management Corp - Regina, SK

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Dundee is looking to hire an Administrative Assistant / Receptionist

  • Perform administrative duties such as answer the phone, re-route calls, greet visitors, respond to inquiries & provide company information
  • Responsible for coordination of mail and couriers into and out of the office
  • In charge of maintaining and replenishing office supply inventory
  • Assist in follow up of accounts receivables and default letters
  • Back up for cash receipts and depositing cheques
  • Provide administrative support in the management of a variety of commercial properties
  • Respond to tenant inquiries and concerns in a fast, friendly, efficient manner
  • Maintain reception, kitchen and boardroom in a tidy manner
  • Maintain all necessary databases for portfolio, including tenants, contracts, insurance certificates, service providers, and emergency contact information
  • Type, proof read, and distribute correspondence with tenants and service providers as required
  • Maintain office staff vacation tracking system
  • Keep current office filing systems
  • Provide support and back up in the entering of purchase orders and processing of payable invoices
  • Maintain current retail sales report tracking
  • Auxiliary support in the coordination of “Tenant Appreciation” events within the portfolio (ie. Tenant BBQ’s, Receptions, Christmas functions, etc)
  • Ensure contractors working in the building are properly signed in and have proper access
  • Assist with security badge setup and distribution for Sherwood Place
  • Assist with Dundee Service Requests as required
  • Other Administrative tasks and special projects as assigned

QUALIFICATIONS:

  • Proficient in Microsoft Excel and Word. Experience in JD Edwards would be an asset but not required
  • Excellent verbal and written communication skill
  • A team player with strong organization skills and the ability to meet tight deadlines
  • Exceptional organization and time management skills

Indeed - 11 months ago - save job - block
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