Office Secretary / Receptionist
DBPC Group of Companies - Toronto, ON

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Our client, a highly recognized and trusted real estate company for over a decade in Canada, is in search of an Office Secretary/Receptionist.


  • University or College degree in Business or Finance
  • Minimum two (2) years experience in administrative, clerical or reception roles gained from a highly professional work environment
  • Knowledge of customer service principles and practices
  • Proficiency in Mac OSX, internet technologies and MS Office programs such as Word, Excel, PowerPoint and Outlook
  • Mandatory fluency in English & Tamil, Hindi, Punjabi, Marathi, Malayalam or Telegu
  • Exceptional oral and written communication skills
  • Strong work ethic, positive attitude and detail-oriented
  • Team player with pleasant phone demeanour and welcoming personality
  • Ability to type 40+ WPM
  • Possess good credit standing and clear criminal record

Responsibilities include but not limited to:

  • Regularly update client databases and execute data entry as necessary
  • Coordinate and set-up board/meeting room such as audio-visual, refreshments, agenda, packages, etc.
  • Handle minor invoicing, filing, faxing, scanning and photocopying
  • Sort incoming and outgoing interoffice mails and prepare documents or correspondences
  • Provide general support to various teams in the company
  • Maintain office equipment and report any malfunctions
  • Monitor, control and order supplies
  • Perform reception relief in a multi-line phone system
  • Answer telephones, screen and direct calls in a confident and timely manner
  • Attend to customers and guests professionally
  • Receive/arrange courier packages and distribute where appropriate
  • Deal with queries and supply correct information to general public, clients and patrons
  • Resolve customer's issues and concerns when required
  • Monitor visitors access and maintain security awareness
  • Schedule and follow up appointments
  • Keep reception area clean and organized at all times

Location: Markham, ON
Salary : $16.00 hourly