Office Administrator
D&S Plumbing and Heating - London, ON

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Purpose: The purpose of this role is to oversee the front desk, greet various parties as they enter the building, providing project management support, as well as perform basic office and accounting administrative functions.

  • Manage 3 line phone system, routing calls as required
  • Receive incoming courier packages and prepare outgoing packages
  • Receive and distribute fax correspondence
  • Process daily outgoing mail using postage machine and retrieve incoming mail from mail including opening, stamping and sorting
  • Greet all visitors; inform the appropriate staff of their arrival
  • Open and close reception, responsible for locking doors at the end of the day

Office Administration and Accounting

  • Prepare and process invoices, match credits to ensure received
  • Manage invoices relating to assigned A/P accounts including batching and entering
  • Assist with company receivables
  • Reconcile monthly utility / visa statements
  • Prepare vendor cheques for mailing
  • Post monthly payables
  • Assist with administrative overflow and special projects from other departments as needed
  • Manage bi-weekly office supply orders and maintain appropriate quantities
  • Other projects as required

Skills & Expertise

  • Excellent computer skills in Windows, Microsoft Office Suite (Excel, Word,), Quick Books
  • Attention to detail and 100% accuracy in data entry, checking of documents, and record-keeping
  • Able to meet deadlines and work under pressure with frequent interruptions
  • Maintains confidentiality of information
  • Ability to work independently, or in a team; able to prioritize multiple competing requests
  • Excellent interpersonal skills, diplomacy, and patience
  • Ability to work efficiently and accurately under pressure in a fast-paced environment
  • Excellent organizational and time management skills
  • Strong interpersonal skills and a commitment to excellent customer service
  • Ability to manage multiple competing priorities

Qualifications and abilities

  • Strong organizational skills, ability to prioritize and multi-task, ability to work with minimal supervision
  • Minimum 5-7 years Receptionist/Office Administrator experience, 2 or more years in construction industry preferred
  • Community college diploma in Business Administration
  • Exceptional customer-service skills and effective communication both verbal and written
  • Experience with MS Word, MS Excel and Outlook, Quick Books must be comfortable working with spreadsheets
  • Plumbing knowledge; products/new construction an asset
  • Prior experience providing project management support and/or sales and marketing support in construction industry would be ideal, though not required

If you think you have the skills and qualifications necessary for this position please forward your resume and cover letter to Anita Berrisford
We thank all those who apply, however only candidates selected for interview will be contacted please no phone calls