Cultural Festivals Assistant
Cultural Festivals - Swift Current, SK

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Cultural Festivals Assistant

Hours of work: Full time - Some weekend and evening work particularly in June.
Salary: negotiable
Responsible to: Cultural Festivals Coordinator and Artistic Director
Application closing date: September 15, 2013

Job Purpose:
Under the guidance and direction of the Cultural Festivals Coordinator, CF Assistant will provide support for the development and implementation of a series of musical concerts, a winter blues festival, an international kite festival and a summer music festival annually. The responsibilities include operations management, fundraising, marketing and public relations.

Operations Management:
The CF Assistant will assist in overseeing all aspects of the events and
festivals. They will assume the duties of the Volunteer Coordinator to recruit, schedule, train, and supervise a team of over 300 volunteers.
Duties and responsibilities:

  • have an active role in event planning and implementation process
  • organize and maintain an efficient and effective filing system
  • manage festival and event infrastructure planning, setup and cleanup
  • complete financial management and record keeping for all events
  • conduct surveys of stakeholders
  • compile an archive (hard copy and electronic) of all organizational activities
  • complete ‘Safe Food Handling’ and ‘Serve it Right” certifications
  • continually critique, analyze and suggest improvements

The Cultural Festivals Assistant will assist in securing funding for all the events and festivals including grant writing and reporting. The CF Assistant will manage sponsor and potential sponsor databases, assist with sponsor communications, ensure sponsor benefits are met and complete follow-up reports.
Duties and responsibilities:

  • research new fundraising opportunities
  • maintain databases, statistics and reports
  • submit written reports to all the sponsors and funding organizations
  • compile an archive (hard copy and electronic) of all fundraising activities
  • continually critique, analyze and suggest improvements

The Cultural Festivals Coordinator will assist with the development and implementation of the communications, marketing and promotions plan for all the events and festivals. Duties and responsibilities:

  • research new marketing opportunities
  • prepare written reports on all marketing and promotional activities
  • compile an archive (hard copy and electronic) of all marketing activities
  • continually critique, analyze and suggest improvements

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends. The CF Assistant must be an experienced, take charge professional with the ability to manage administration and logistics of the diverse festivals and events.

The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
At least 1 year experience with office administrative management.
At least 1 year marketing experience.
At least 3 years experience coordinating special events and festivals.
Proficient using Apple computers and programs.
Knowledge of social networking tools and methods