Office Manager
Community Living Winnipeg - Winnipeg, MB

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Career Opportunity – Office Manager

The role of the full time Office Manager is to coordinate and/or implement administrative and accounting functions as follows:

Administrative

  • Respond to daily emails in a timely and professional manner.
  • Maintain computer and hard copy filing system including confidential files.
  • Compose general correspondence.
  • Keep inventory of all supplies and order new supplies when necessary.
  • Prepare board documents including minutes, policies and reports.
  • Ongoing database management of members, donors, agencies, training, and events.
  • Assist with the planning, communication, coordination as necessary and as requested for the fundraising events (including the annual fashion show).
  • Coordinate and plan workshops or conferences including advertising, registration, set-up, and on-site coordination.
  • Liaise with the 5 tenants sub-leasing space at 120 Maryland including complaint resolution, rent collection, and tracking of tenant expenses
  • Oversee the general management of the building including cleaning, maintenance, and renovations when necessary.

Accounting

  • Preparation of all cheques for signature.
  • Management of all receivables including creation of invoices, monthly recurring entries, tracking of accounts receivable, issuing statements, collections, etc.
  • All day to day banking including deposits, cheque orders, monthly journal entries, online payments of utilities, and payroll.
  • Prepare bank reconciliations, income statements and financial reports
  • Prepare draft year-end financial statements, trial balance and all necessary information requested for auditors. Assist with preparation of annual budget.
  • Track employee hours and process payroll through Payworks.
  • Track and record charitable donations including issuance of official charitable donation receipts.
  • Calculate annual rent increases and reconciliation of annual expenses for sub-tenants.

Other duties as identified by the Executive Director.

The successful applicant will:

  • have at least 3 years prior experience in office management
  • have excellent organizational skills
  • communicate well both verbally and in writing
  • have a strong knowledge and understanding of financial workings of a business
  • be well versed in QuickBooks
  • have strong computer skills (Word, Excel, Access, PowerPoint)
  • work very well with a range of people (staff, volunteers, Board, participants)
  • experience with individuals with intellectual disabilities and community living principles would be a definite asset

Community Living Winnipeg is a registered charity dedicated to enhancing the lives and status of people living with an intellectual disability.

Please submit resumes with salary expectations by Friday, October 18, 2013.

http://communitylivingwinnipeg.com/site/wp-content/uploads/2013/10/CLW-Office-Manager-Job-Description.pdf


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