Office Administrator
College of Early Childhood Educators - Toronto, ON

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The College of Early Childhood Educators regulates the early childhood education profession in the public interest by ensuring Ontario’s early childhood educators meet requirements set out in the Early Childhood Educators Act, 2007. The College issues Certificates of Registration, responds to complaints about membership through its complaints and discipline process, and has established a code of ethics and standards of practice for the profession. Currently the College has issued over 40,000 Certificates of Registration.

The Officer Administrator is a major contributor to the work of the College. Reporting to the Manager of Corporate Services, you will provide support to all staff in their day-to-day work by ensuring that organization-wide office processes and systems run smoothly. This is a busy, fast-paced environment where the ability to juggle multiple tasks, a strong internal and external customer service ethic, and a willingness to roll up your sleeves to get things done are keys to success.


  • Acts as the first point of contact for College staff for all office services inquiries
  • Troubleshoots and/or communicates as appropriate, disruptions and changes to office services
  • Recommends, implements, and trains staff on office policies and procedures
  • Manages the College’s inventory of branded stationary and office supplies, including liaising with suppliers, monitoring levels, ordering, and storing
  • Maintains office equipment, including printers, multi-purpose equipment, postage meter, and service contracts
  • Ensures the smooth delivery of incoming and outgoing mail and courier packages
  • Conducts product and supplier research
  • Works with the College’s Property and Records Management Administrator on office space issues such as space and storage planning
  • Seeks, recommends, and implements opportunities to improve the effectiveness and/or efficiency of office processes and systems
  • Plans and implements special projects as they arise, such as an improved inventory management system and paper reduction plan
  • Coordinates the set up of new employees and employee exits
  • Conducts new employee orientation and training
  • Administers the HRIS and employee leave management system
  • Coordinates special staff events
  • Undertakes other duties as may be reasonably expected or assigned

Job Specifications (Knowledge & Experience)

  • College Diploma or University degree (with a focus on office administration/management is an asset) and/or equivalent experience in office administration/management
  • Demonstrated customer service and communication skills
  • Exceptional organizational and time management skills
  • Technologically savvy and proficient in Microsoft Office Suite
  • Works independently and works well with diverse personalities
  • Understands the impact of one’s work on other staff and acts appropriately
  • Positive, unflappable, and resourceful
  • Proactive and creative approach to problem solving, yet analytical in recommending, and disciplined in implementing, solutions
  • Project management skills (an asset)
  • Bilingualism in French and English (an asset)
  • Knowledge of office phone systems and office equipment (an asset)
  • Data management system knowledge such as HRIS and/or CRM (an asset)

Position Term: full-time, permanent
Salary: entry level

Please send your cover letter and resume. Applications will be processed as they are received with an application deadline of November 16, 2012.

No telephone inquiries please. We thank all applicants; however, only those under consideration for an interview will be contacted.