Executive Assistant
Cole Funeral Services - Ottawa, ON

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Company Profile
Cole Funeral Services is a full client care funeral services provider in the National Capital Region who’s dedicated professionals compassionately support families at a difficult time, celebrating the significance of lives that have been lived, and preserving memories that transcend generations

Job Description
Cole Funeral Services has an immediate requirement for a full-time, permanent, experienced Executive Assistant to support the President in the day-to-day operations of the company. The successful candidate will provide a wide range of administrative support to the President and the rest of the dynamic and energetic team. The Executive Assistant will be required to effectively set priorities and multi-task while providing outstanding professional service to both internal and external clients.

Role and Responsibilities:
The successful candidate will fill the critical Executive Assistant role on the Cole Funeral Services team and will have the following responsibilities:

  • Responding to telephone inquiries, taking and relaying messages
  • Various computer-based tasks using Microsoft Office
  • Preparation of written documents
  • Data entry and filing
  • Recording, preparation and distribution of meeting minutes
  • Maintaining office supply inventory and ordering new supplies when required
  • Receiving and responding to emails
  • Planning and coordinating logistics for meetings, travel and select events
  • Acting as a liaison between the company and external service providers
  • Basic web-site maintenance and updates
  • Coordination of on-site information sessions and events
  • Other related administrative tasks as required

Qualifications and Education Requirements:
The successful candidate must be an assertive and task-oriented individual who is a self-starter with an enthusiastic attitude. They must be able to work effectively both independently and as part of the team and will also meet the following requirements:

  • College diploma in Business Administration or related field and a minimum of 3 years related work experience or the equivalent combination of education and experience
  • Well-versed in Microsoft Office Suite (including Word, Excel, PowerPoint, Photoshop)
  • Some experience with web site maintenance and updates
  • Strong, proven work ethic
  • Ability to multi-task and prioritize effectively
  • Excellent interpersonal skills
  • Excellent English communication skills (oral and written), French is an asset
  • Proven record of providing excellent customer service to both internal and external customers
  • Ability to adapt quickly and effectively to changing priorities and deliverables
  • Proven ability to work effectively in a team environment
  • Previous experience in the funeral services industry is an asset but not required

All applicants should send their cover letter and resume via email.

Thank you to all applicants. Only those selected for an interview will be contacted.